Front Desk Coordinator

Wood, Patel & Associates, Inc.; Phoenix (AZ); On-site; USD 18,000 - 29,000; Full time

Benefits offered by this job

Competitive pay

Generous PTO plan

Health, dental, vision

401(k) with employer matching

Long-term disability/short-term/disab.

In-house training events

Employee appreciation and team events

Job summary

Wood, Patel & Associates, Inc. in Phoenix, AZ, is hiring a full-time Front Desk Coordinator to greet clients, answer calls, and support daily office operations. Proficiency in MS Office and a professional demeanor are required to ensure excellent service and smooth front-desk workflow.

The role emphasizes strong communication, multitasking, punctuality, and a positive attitude, with opportunities to grow within our well-established civil engineering firm.

Qualifications

• Strong verbal and written communication skills.
• Ability to prioritize and manage multiple tasks.
• Proficient computer skills and quick learning of software.
• A professional appearance and excellent social skills are critical.
• High school diploma or college degree preferred.
• Attention to detail and reliable follow-through.
• Strong organizational and time-management skills.
• Proficiency with MS Outlook, Word, and Excel.
• Valid driver’s license and reliable transportation required.
• Able to lift up to 30 pounds.

Responsibilities

• Greet clients and visitors.
• Answer phone calls and route calls.
• Receive, sort and distribute daily mail/deliveries.
• Order and maintain office supplies.
• Schedule meetings and conference room setup.
• Data entry and electronic filing.
• General clerical and administrative work.

Skills

Communication

Prioritization

MS Outlook

MS Word

MS Excel

Professional appearance

Attention to detail

Time management

Organization

Driver's license

Reliable transportation

Lifting ability

Education

High school diploma or college degree

Tools

MS Outlook

MS Word

MS Excel

Job description

Wood, Patel & Associates, Inc., (WOODPATEL) the #1 ranked civil engineering firm in Arizona for 23 consecutive years and recognized as one of the Best Place to Work for the last 7 years in a row, is seeking exceptional candidates to join our team. We provide the opportunity to advance your career and become an integral part of our highly respected firm.

Wood, Patel & Associates, Inc., (WOODPATEL) the #1 ranked civil engineering firm in Arizona for 23 consecutive years and recognized as one of the Best Place to Work for the last 7 years in a row, is seeking exceptional candidates to join our team. We provide the opportunity to advance your career and become an integral part of our highly respected firm.

We currently have an opening for a full-time Front Desk Coordinator in our Phoenix office.

Essential Duties And Responsibilities

• Greet clients and visitors
• Answer phone calls and route calls
• Receive, sort and distribute daily mail/deliveries
• Order and maintain office supplies
• Order meals for meetings
• Order and maintain kitchen supplies and areas along with conference rooms
• Schedule meetings as needed
• Conference room meeting set-up and clean-up
• Proficient typist
• Data entry
• Electronically file documents
• General clerical and administrative work

Requirements

• Strong communication skills, both verbal and written
• Ability to effectively prioritize and work on multiple projects
• Strong computer skills along with the ability to learn software applications quickly
• A professional appearance and excellent social skills are critical to success
• High school diploma or college degree (preferred)
• Attention to detail is critical
• Successful candidate will consistently follow through and follow up, possess a positive attitude, be motivated and a self-starter with exemplary customer service skills
• Strong organizational and time management skills
• Proficiency with MS Outlook, MS Word and MS Excel
• A valid driver’s license is required
• Must have reliable transportation
• Able to lift 30 pounds

Benefits

• Competitive pay
• Generous PTO plan
• Health, dental, vision
• 401(k) with employer matching
• Long-term disability/short-term disability/life insurance
• In-house training events
• Employee appreciation and team building events

WOODPATEL is committed to our community and as such we match employee contributions to St. Mary's Food Bank Alliance, the world’s first food bank, founded in Phoenix, Arizona.

WOODPATEL is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, pregnancy, or any other status protected by law.

Are you ready to take your career to the next level with a company that is committed to innovative growth and improving lives in the communities where we live and work? At WOODPATEL, our people are our most important resource. We believe in empowering every member of our team to reach their highest potential. Our staff of accomplished professionals rewards creative problem solving, promotes ongoing professional growth and development, and provides opportunities for our employees to elevate their careers within our organization. We pride ourselves on our close-knit office community we have developed over 40 years in business as we continue to create a dynamic, exciting, and rewarding work environment.

Salary Description

$19 - $21