Front Desk & Billing Coordinator

interstate; Mentor (OH); On-site; USD 38,000 - 52,000; Full time

Job summary

Interstate Batteries is seeking an Office Associate to manage front desk duties, phones, paperwork, and general accounting support for the distributor.

You will handle AP/AR, vendor invoices, customer invoicing, and assist with inventory and dealer database, delivering excellent service in a busy warehouse/retail setting.

The role requires strong Microsoft Office skills, multi-line phone experience, and good communication; teamwork and accuracy are essential.

Qualifications

• High school diploma or equivalent; some college preferred.
• At least one year administrative support experience in a warehouse or retail environment.
• At least one year of bookkeeping or accounting experience, including AP, AR and Collections.
• Proficient in Microsoft Office products, including Outlook and Excel.
• Excellent verbal communication skills; customer-facing experience required.

Responsibilities

• Accurately maintain accounts payable and accounts receivable including auditing, paying and filing vendor invoices according to company policy and procedure, collections, preparing customer invoices, purchase orders and delivery tickets accurately and timely.
• Perform monthly, quarterly and year-end close efficiently, accurately and on schedule.
• Verify deposits are accurate and made on a timely basis.
• Upload and download handheld computer devices and process data according to a set schedule.
• Provide exceptional customer service both in person and over the phone
• Supports front counter retail as needed
• Maintain dealer database.
• Assist with inventory count and research variances.
• All other duties as assigned

Skills

Administrative support

Bookkeeping

Microsoft Excel

Data entry

Customer service

Multi-line phone

Attention to detail

Team player

Education

High school diploma or equivalent

Some college preferred

Tools

Outlook

Excel

Job description

Interstate Batteries is seeking an Office Associate to manage front desk duties, phones, paperwork, and general accounting support for the distributor.

You will handle AP/AR, vendor invoices, customer invoicing, and assist with inventory and dealer database, delivering excellent service in a busy warehouse/retail setting.

The role requires strong Microsoft Office skills, multi-line phone experience, and good communication; teamwork and accuracy are essential.