Front Desk Associate

VWA Ltd; New York (NY); On-site; USD 75,000 - 95,000; Full time

Job summary

VWA Ltd in New York City seeks a polished Receptionist / Team Assistant to support front-of-house operations and general team administration. You will work closely with a Senior Receptionist, ensuring a professional environment, managing bookings, and assisting with day-to-day office tasks.

The role requires experience in reception or office support, a proactive, organized mindset, and the ability to interact confidently with senior stakeholders.

Qualifications

• Experience in reception/front-of-house or office support roles.
• Polished, professional presentation with strong 5-star service mindset.
• Excellent organization and ability to manage multiple tasks in a fast-paced office.

Responsibilities

• Provide warm, professional front-of-house service for visitors and executives.
• Manage reception duties and maintain a polished reception area.
• Support day-to-day administrative tasks and team assistance duties.
• Assist with client meeting prep and conference room setup.
• Support lunch service, including setup and clearing.
• Assist with general office operations and ad hoc tasks.
• Provide support to wider team as required.

Skills

Reception

Front of House

Office Administration

Client Service

Job description

This is an exciting opportunity to join a leading hedge fund based in New York City. They are looking for a polished and professional Receptionist / Team Assistant to join their team, supporting across both front of house and general team administration.

About the Front of House Assistant Role:

This is an exciting opportunity to join a fast growing team, with the role created due to rapid growth across the business. You will work closely alongside a Senior Receptionist, providing a high level of front of house support while also assisting with day-to-day administrative tasks and wider office operations.

The successful candidate will provide a high level of front of house support. Responsibilities will include, but are not limited to:

• Providing a warm, professional front of house experience for visitors, clients and senior stakeholders
• Managing reception duties and maintaining a polished and organised reception area
• Supporting with general administrative and Team Assistant duties
• Assisting with client meeting preparation and conference room set-up
• Supporting with lunch service, including set-up and clearing
• Assisting with day-to-day office operations and ad hoc administrative tasks
• Providing additional support to the wider team as required

The Ideal Candidate:

• Previous experience within a hedge fund, financial services, corporate or professional services environment are
• Experience across reception, front-of-house, team assistance or office support
• A polished and professional approach, with a strong commitment to delivering a 5-star level of service
• Highly organised, proactive and able to manage multiple priorities
• Confident interacting with senior executives, clients and external visitors
• Strong communication and interpersonal skills
• Comfortable working in a fully office-based, fast-paced environment
• A flexible and hands-on approach, happy to support across both Reception and Team Assistant responsibilities

Additional Information:

• Temporary opportunity, 3-6 months
• Potential for the role to develop depending on business requirements
• $75k - $95k, based on experience
• New York City office
• Fully office based
• ASAP start