Front Desk Associate

The Agency RE; Healdsburg (CA); On-site; USD 10,000 - 60,000; Part time

Job summary

A leading real estate brokerage seeks a Front Desk Associate to manage office operations and support agents. This part-time role requires strong communication and organizational skills, along with a tech-savvy approach. The ideal candidate will assist with guest interactions, phone calls, and administrative tasks, contributing to the smooth functioning of the office.

Qualifications

• Previous experience in office administration.
• Ability to prioritize and multitask effectively.

Responsibilities

• Greet and assist on-site guests.
• Answer and route inbound telephone calls.
• Plan and schedule appointments and office meetings.

Skills

Communication

Organizational Skills

Attention to Detail

Multitasking

Tech-savvy

Education

Bachelor's Degree

Tools

MS Office

Chrome

Outlook

Job description

The Agency is a global, boutique real estate brokerage representing a portfolio of properties across the world's prime markets and celebrated destinations. The Agency is one of the fastest-growing luxury, boutique brands in the world. Our clients and agents benefit from our international team across in-house creative, public relations, and technology. The Agency has closed more than $60 billion in real estate transactions since 2011, comprising over 100 offices in 11 countries and counting.

The Position:

The Front Desk Associate is an integral part of our team. The Front Desk Associate will perform a variety of functions to drive company success and is key in keeping the office functioning smoothly. This role requires embodying the company's core values of integrity, collaboration, and innovation.

This is a Part-Time Position: Monday through Thursday, 10:00 am - 2:00 pm.

What You'll Do:

• Greet and assist on-site guests
• Answer and route inbound telephone calls
• Plan and schedule appointments, office meetings, and events, including setup and breakdown
• Assist marketing department with promotional items and projects
• Support real estate agents with marketing requests, such as printing flyers, ordering signs, and preparing listing sheets
• Sort and distribute mail
• Prepare conference rooms for meetings
• Manage facility tasks, including ordering office supplies, troubleshooting equipment, coordinating repairs, liaising with building management, and maintaining office appearance and maintenance
• Provide basic guidance to real estate agents on the usage of tools, phones, copiers, etc.
• Perform ad hoc administrative tasks as needed

Who You Are:

• Bachelor's Degree preferred
• Previous experience in office administration
• Ability to prioritize and multitask effectively
• Excellent written and verbal communication skills
• Strong attention to detail
• Strong organizational skills
• Tech-savvy and comfortable using general business software (Chrome, Outlook, MS Office, etc.)
• Experience in real estate is a plus

Compensation:

$22-23/hour USD. Compensation will be based on skills, qualifications, and position requirements.

It is the policy of The Agency not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability, or veteran status.