Front Desk and Office Support Coordinator

W. H. Leary Co., Inc.; Tinley Park (IL); On-site; USD 34,000 - 42,000; Full time

Job summary

W. H. Leary Co., Inc.

in Tinley Park, IL is seeking a friendly Receptionist / Administrative Assistant to create a welcoming environment and ensure smooth administrative operations. The role involves handling visitors, calls, purchasing support, and data entry while maintaining confidentiality. The ideal candidate will have strong communication, organization, and multitasking abilities, with proficiency in Microsoft Office.

Qualifications

• High school diploma or equivalent; additional education in office administration is a plus.
• Proven experience as a receptionist or in a similar administrative role.
• Excellent communication and interpersonal skills.
• Strong organizational abilities and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Positive attitude and a team player mentality.

Responsibilities

• Greet and assist visitors in a warm and professional manner.
• Manage incoming calls and direct them to the appropriate personnel.
• Assist the Purchasing Department with orders and follow-up.
• Assist with inventory data entry.
• Assist with administrative tasks such as filing, data entry, and document preparation.
• Coordinate office supplies and inventory management.
• Support team members with various projects as needed.
• Ensure confidentiality and security of sensitive information.

Skills

Excellent communication

Strong organizational skills

Team player

Multitasking

Customer service

Education

High School Diploma

Office administration coursework (a plus)

Tools

Microsoft Office Suite

Job description

Overview

We are seeking a friendly and organized Receptionist / Administrative Assistant to join our team in Tinley Park, IL. This role is essential in creating a welcoming environment for our clients and ensuring smooth administrative operations. If you have a passion for providing excellent customer service and enjoy multitasking in a dynamic office setting, we would love to hear from you!

Responsibilities

• Greet and assist visitors in a warm and professional manner.
• Manage incoming calls and direct them to the appropriate personnel.
• Assist the Purchasing Department with orders and follow-up
• Assist with inventory data entry.
• Assist with administrative tasks such as filing, data entry, and document preparation.
• Coordinate office supplies and inventory management.
• Support team members with various projects as needed.
• Ensure confidentiality and security of sensitive information.

Qualifications

• High school diploma or equivalent; additional education in office administration is a plus.
• Proven experience as a receptionist or in a similar administrative role.
• Excellent communication and interpersonal skills.
• Strong organizational abilities and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Positive attitude and a team player mentality.