Front Desk Agent

KW Property Management LLC; Bal Harbour Village (FL); On-site; USD 28,000 - 38,000; Full time

Job summary

KW Property Management LLC is seeking a dedicated front desk team member in Bal Harbour Village, FL. The role focuses on greeting guests, maintaining security, and delivering outstanding customer service within a hospitality-oriented community environment.

The position requires basic computer skills, good communication, and a willingness to work flexible hours across weekdays and weekends. Bilingual English/Spanish may be required at some locations.

Qualifications

• High school diploma or GED required; some college preferred.
• Proficient in computer software and data entry; strong organizational skills.
• Excellent interpersonal and communication abilities; customer service focus.

Responsibilities

• Greet guests and residents, providing courteous assistance.
• Monitor entrances and maintain security per policy.
• Maintain and update unit owner information in the database.
• Handle phone calls professionally and clearly.
• Document daily activities and any irregularities.
• Report maintenance needs and safety concerns to management.

Skills

High-quality customer service

Bi-lingual English/Spanish

Hospitality experience

Computer skills

Education

High school diploma or GED

Some college preferred

Tools

Property management software

Job description

Schedule : Full-Time; Flexible schedule required for coverage of multiple shifts on weekdays and weekends.

The front desk team member will value all residents and guests and be committed to providing information and resources to have a meaningful visit. This is a key employee liaison between all guests of the community and the residents which provides exceptional customer service.

Duties and Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Greet all guests in a standing upright position as they enter the community maintaining the highest quality of customer service.
• Monitor and authorize entrance and departure of employees, visitors, and other persons to guard against theft and maintain security of premises. All "check-in" policies and procedures must be followed without any exceptions.
• Coordinate with office administrative staff to maintain and update all unit owner information in computer database.
• Utilize proper phone etiquette for all incoming and outgoing phone calls made to residents. All calls should be clear and in a professional manner.
• Report any violations of the Rules and Regulations that are noticed at any time.
• Observe precautions required to protect Residents, guests and property, and report damage, theft, and found articles to supervisors.
• Maintain the "key" control system and assure that all keys are locked and accounted for at all times.
• Be familiar with the fire alarm system operations and report all incidents to management.
• Call police or fire departments in cases of emergency, such as fire or presence of unauthorized persons.
• Follow all standards policies and procedures with regards to emergency response by coordinating with Management, Chief Engineer, or Fire Rescue / Police services.
• Write reports of daily activities and irregularities, such as equipment or property damage, theft, presence of unauthorized persons, or unusual occurrences.
• Report any and all maintenance items which include, but is not limited to, burned out lights, leaks, broken equipment to the Association office daily.

Work Environment
The working environment will be indoor and will require team member to sit and stand frequently. Low to moderate noise level in the workplace

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 30 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures. Ability to detect auditory and/or visual emergency alarms. Noise level in the work environment is usually low to moderate.

Position Type/Expected Hours of Work
Days and hours of work will be determine at the property. This schedule may change to accommodate the business needs of the property.

Required Education and Experience

• High school diploma or GED; some college preferred
• Must be familiar with using computer software to perform various tasks, and must demonstrate organizational skills, excellent interpersonal skills and strong communication skills
• Minimum six months related experience and/or training.
• Bi-lingual English/Spanish may be required at some locations
• Previous work experience in the hospitality industry highly preferred

Position Supervision
Employee reports directly to the department supervisor and/or the Association Manager of the community.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Travel Required

No . No travel is expected for this position.

Behaviors

Team Player

: Works well as a member of a group

Thought Provoking

: Capable of making others think deeply on a subject

Enthusiastic

: Shows intense and eager enjoyment and interest

Dedicated

: Devoted to a task or purpose with loyalty or integrity

Education

High School or better.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.