Front Desk Administrator

Trading Academy; Ridgefield Park (NJ); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Competitive pay

Full benefits

Training provided

Job summary

Trading Academy is seeking a Front Desk Administrator to support the training center in Ridgefield Park, NJ. You will greet visitors, coordinate logistics for onsite training, and handle a mix of administrative duties and guest service.

This role requires 3+ years in front desk or hospitality, proficiency with Microsoft Office, and comfort with data entry and scheduling. Salesforce CRM experience is a plus.

Qualifications

• 3+ years in a front desk, administrative, events or hospitality-focused role.
• Detail-oriented with demonstrated comfort in data entry and scheduling systems.
• Excellent verbal and written communication skills.

Responsibilities

• Serve as the welcoming face of the training center — first impression for every client and guest.
• Greet and assist all guests, students, and vendors.
• Coordinate logistics for weekly onsite training events: room setup, materials, catering, and day-of execution.
• Organize office, classroom, and break room and maintain supplies and equipment.
• Sort and distribute mail; prepare outgoing mail and packages.
• Serve as the contact person to the building maintenance department and service vendors when needed.
• Administer a variety of administrative duties including telephone support, calendar scheduling, travel arrangements, document preparation, and general office management functions.
• Maintain accurate registration records and enrollment data in Salesforce and internal systems.
• Coordinate event scheduling, calendar coordination, and instructor logistics.
• Keep classrooms, common areas, and event spaces organized and event-ready

Skills

Front desk experience

Data entry

Calendar scheduling

Verbal communication

Written communication

Organization

Tools

Microsoft Office

Salesforce

Job description

Front Desk Administrator

Compensation: $25/hour, 40 hours/week

Job Type: Full-time, W2, Comprehensive Full Benefits Included

Location: Onsite – Ridgefield Park, NJ

Schedule: Monday - Friday

About the Role and Company

Trading Academy is dedicated to making financial education accessible, empowering, and impactful. Exceptional service is at the heart of everything we do — for our students and for one another.

As the first person visitors, students, and guests meet upon arrival, you'll play an important role in creating a welcoming, professional experience while supporting the daily operations of our training center. This is a dual-focus role: roughly half your time is screen-based administrative work; the other half is customer service and guest-facing. Both sides matter equally.

What You'll Do

• Serve as the welcoming face of the training center — first impression for every client and guest
• Greet and assist all guests, students, and vendors
• Coordinate logistics for weekly onsite training events: room setup, materials, catering, and day-of execution
• Organize office, classroom, and break room and maintain supplies and equipment.
• Sort and distribute mail; prepare outgoing mail and packages.
• Serve as the contact person to the building maintenance department and service vendors when needed.
• Administer a variety of administrative duties including telephone support, calendar scheduling, travel arrangements, document preparation, and general office management functions.
• Maintain accurate registration records and enrollment data in Salesforce and internal systems
• Coordinate event scheduling, calendar coordination, and instructor logistics
• Keep classrooms, common areas, and event spaces organized and event-ready

What We're Looking For

• 3+ years in a front desk, administrative, events or hospitality-focused role
• Detail-oriented with demonstrated comfort in data entry and scheduling systems
• Excellent verbal and written communication skills
• Ability to lift objects up to 25 lbs.
• Strong organizational and multitasking abilities; calm in fast-moving environments
• Microsoft Office proficiency required; Salesforce or CRM experience a plus

Why Join Trading Academy

We're a mission-driven financial education company. Our training center is where prospective students take a meaningful first step in their journey.

• Competitive pay, plus full comprehensive benefits
• Full training provided
• Collaborative, team-oriented culture
• Work with purpose: You’re an essential part in Trading Academy’s vision for service.