Front Desk & Administrative Support Specialist

the parks at garland; Garland (TX); On-site; USD 30,000 - 42,000; Full time

Job summary

The Parks at Garland is seeking an administrative assistant to support SB Assist with clerical tasks and daily office operations in Garland, TX. You will answer calls, greet visitors, manage files, and help maintain records for residents and staff.

Responsibilities include coordinating communications, handling mail, ordering supplies, and assisting with payroll-related duties when needed. The role requires strong English skills and a professional, calm demeanor in emergencies.

Qualifications

• Must have at least one year of clerical experience or completed a secretarial program.
• Ability to read, write, speak, and understand English.
• Capability to handle independent decisions calmly in emergencies.
• Familiarity with word processing, email and spreadsheets.

Responsibilities

• Answer telephones, determine nature of call and direct caller to appropriate individual or department.
• Assist SB Assist department directors in administrative matters (typing reports, correspondence, etc.).
• Assist with administrative duties as directed (typing, filing, posting accounts, etc.).
• Greet visitors and direct to appropriate office and/or resident room.
• Issue and collect identification badges as visitors sign in/out.
• Maintain a current file/listing of residents by name and room number, emergency phone numbers of on-call personnel, department extensions, key personnel, etc.
• Manage and track key dates for contracts, renewals and deadlines for a variety of administrative documents.
• Operate copier, office machines, etc., as directed.
• Operate telephone system, transfers, voicemail administration and setup and operate paging system when required.
• Order supplies as directed in accordance with facility purchase order system and expenditure tracking.
• Provide directions/information to visitors, guests, residents, sales representatives, etc.
• Assist with inter-facility communication.
• Receive, sort and distribute mail as directed.

Skills

Clerical experience

Word processing

Microsoft Office

Communication

Organization

Education

Secretarial science program

Tools

Microsoft Office

Email

Spreadsheet applications

Office machines

Job description

The Parks at Garland is seeking an administrative assistant to support SB Assist with clerical tasks and daily office operations in Garland, TX. You will answer calls, greet visitors, manage files, and help maintain records for residents and staff.

Responsibilities include coordinating communications, handling mail, ordering supplies, and assisting with payroll-related duties when needed. The role requires strong English skills and a professional, calm demeanor in emergencies.