Front Desk Administrative Support

Syntax Talent Solutions, LLC; Washington (District of Columbia); On-site; USD 28,000 - 48,000; Part time

Job summary

Syntax Talent Solutions, LLC is seeking a part-time Executive Assistant to provide high-level administrative and operational support to senior leadership, ensuring smooth day-to-day functions of the office.

You will manage schedules, travel, documents, and front-of-house interactions, coordinate meetings across domestic and international offices, and support with travel itineraries and expense reporting, with a professional, client-focused approach.

Qualifications

• Experience as an Executive Assistant or Administrative Assistant.
• Strong organisational and time-management abilities.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Serve as first point of contact with professionalism and care.
• Schedule and coordinate internal and external meetings and calls.
• Format and proofread documents to ensure branding consistency.
• Coordinate complex domestic and international travel and itineraries.
• Oversee office supply inventory and arrange deliveries.
• Manage documents, mail, shipments and courier services.
• Prepare meeting rooms and support audio/video needs.
• Prepare files and expense reports for senior leadership.
• Undertake other duties expected of an administrative professional.

Skills

Executive support

Organisational skills

Time-management

Verbal communication

Written communication

Discretion

Spanish language

Travel coordination

Office software

Education

High school diploma or equivalent

Office administration training

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Step into a pivotal support role where your organisational skills, polished communication, and calm under pressure will keep a busy executive team running smoothly. This part-time, contract opportunity offers variety, autonomy, and the chance to work closely with senior leadership while representing the firm as a professional and welcoming first point of contact.

About the Role:

This role provides high-level administrative and operational support to senior leadership, ensuring the smooth day-to-day functioning of the office and key business activities. You will manage schedules, meetings, travel, and documentation, while maintaining a professional front-of-house experience for clients and visitors. Your contribution will directly impact the efficiency, responsiveness, and overall effectiveness of the leadership team and wider office.

Key Responsibilities:

• Serve as the first point of contact by answering phones, greeting guests, and fielding general inquiries with professionalism and care
• Schedule and coordinate internal and external meetings, calls, and conference room bookings
• Format and proofread documents in Word, Excel, and PowerPoint, ensuring consistency with firm branding and templates
• Coordinate complex domestic and international travel arrangements and prepare detailed itineraries
• Oversee office supply inventory, place orders, organise deliveries, and maintain tidy, well-presented common areas
• Manage the flow of documents and correspondence, including mail, shipments, and courier services
• Prepare materials, set up meeting rooms, and assist with audio/video needs to support seamless internal operations
• Support senior leadership by printing and preparing files, proactively updating calendars, and compiling expense reports
• Undertake other reasonably requested duties customarily expected of an administrative professional

Key Requirements:

• Proven experience in an Executive Assistant, Administrative Assistant, or similar support role
• Strong organisational and time-management skills with the ability to prioritise and handle multiple tasks concurrently
• Excellent verbal and written communication skills, with a professional phone and in-person manner
• High level of accuracy and attention to detail in document preparation and scheduling
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Ability to manage confidential information with discretion and sound judgement
• Comfort working in a part-time, contract capacity with flexibility to support changing priorities
• Spanish language skills to coordinate with international offices, particularly in Colombia and Mexico
• Experience supporting senior leadership or C-suite executives
• Familiarity with coordinating international travel and time zone-sensitive meetings
• Exposure to working within professional services or corporate environments
• Experience with audio/video conferencing tools and meeting room technology

Qualifications:

• Secondary education completion (high school or equivalent) required
• Additional administrative, business, or office management training or certification preferred
• Any relevant Executive Assistant or office administration courses considered an advantage

If you are a proactive, detail-focused Executive Assistant who thrives in a dynamic environment and enjoys supporting senior leaders,