Front Desk Administrative Specialist (Hybrid)

Montana Department of Administration (DOA); United States; Hybrid; USD 26,000 - 38,000; Full time

Benefits offered by this job

Culture of public service and work/lfe

Hybrid remote work arrangement

Health, Dental, and Vision Insurance

State Retirement plan and deferredComp

Paid vacation, sick leave, and HOLID

Public Service Student Loan Forgivenes

Benefits on first day of employment

Job summary

Montana Department of Transportation is seeking an Administrative Assistant to support the Missoula Division. This role serves as a front desk administrator, handling staff and public inquiries, aiding permit applicants, and directing questions to appropriate staff.

It includes payroll and personnel tasks, records management, and event setup. The position reports to the District Executive Services Manager and offers advancement opportunities within a career ladder, with a potential hybrid remote

Qualifications

• High School Diploma or equivalent with 1 year of customer service training or related experience.
• Alternate qualifications include additional related work experience and education equivalent to the minimum qualifications.

Responsibilities

• Provide general administrative support and customer service for staff and the public.
• Help permit applicants, answer questions, and direct inquiries to the right staff.
• Provide cross-departmental administrative support to keep information and tasks moving smoothly.
• Support payroll and personnel tasks (I-9/E-Verify, training records, timesheet review).
• Assist with records management, access control, meeting/event setup, and keeping the office organized and supplied.

Skills

Office management

Customer service

Records management

SABHRS knowledge

Communication

Education

High School Diploma or equivalent

Tools

SABHRS

Office software (Word, Excel)

Job description

Montana Department of Transportation is seeking an Administrative Assistant to support the Missoula Division. This role serves as a front desk administrator, handling staff and public inquiries, aiding permit applicants, and directing questions to appropriate staff.

It includes payroll and personnel tasks, records management, and event setup. The position reports to the District Executive Services Manager and offers advancement opportunities within a career ladder, with a potential hybrid remote