Telework-Eligible Administrative Assistant

Water Resources Office; Great Falls (MT); On-site; USD 28,000 - 37,000; Full time

Benefits offered by this job

Health centers access

Paid leave & holidays

State retirement plan

Deferred compensation

Job summary

The Montana Department of Transportation (MDT) is seeking an Administrative Assistant to support the Great Falls Office. The role provides general administrative support and customer service for staff and the public, including assisting permit applicants and directing inquiries to the right staff.

Responsibilities include payroll/personnel tasks, records management, meeting setup, and maintaining an organized office.

Qualifications

• High School Diploma or equivalent and one year of customer service related training, business or office management, or communications experience.
• Alternative qualifications include other related work experience and education equivalent to the minimum qualifications.
• Ability to coordinate multiple projects under inflexible deadlines; translate technical information to varied audiences; identify and resolve accounting discrepancies and database errors.

Responsibilities

• Provide general administrative support and customer service for staff and the public.
• Assist permit applicants, answer questions, and direct inquiries to appropriate staff.
• Support payroll and personnel tasks, such as orientation, I-9/E-Verify steps, entering training records, and reviewing timesheets for accuracy.
• Assist with records management, access control, meeting and event setup, and keeping the office organized and supplied.

Skills

Office management

Business communications

Records management

Customer service

SABHRS

Emergency response

Database skills

Project coordination

Written communication

Verbal communication

Education

High School Diploma or equivalent

1 year customer service training/experience

Tools

SABHRS

Job description

The Montana Department of Transportation (MDT) is seeking an Administrative Assistant to support the Great Falls Office. The role provides general administrative support and customer service for staff and the public, including assisting permit applicants and directing inquiries to the right staff.

Responsibilities include payroll/personnel tasks, records management, meeting setup, and maintaining an organized office.