Front Desk & Administrative Coordinator (On-site)

The Momentary; United States; On-site; USD 32,000 - 46,000; Full time

Job summary

Alice L. Walton School of Medicine (AWSOM) seeks a Program Assistant, Receptionist to provide frontline reception and essential admin support in Bentonville, AR.

You will welcome guests, manage badges, coordinate meetings, and assist with day-to-day operations to keep the campus running smoothly. The role requires strong communication, organization, and proficiency with Office software, calendar tools, and virtual meeting platforms.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Minimum 2 years in administrative, receptionist, or customer service roles.
• Experience in academic, healthcare, or corporate settings preferred.
• Strong verbal and written communication skills are essential.
• Excellent organizational skills and attention to detail required.
• Proficiency with Microsoft Office Suite and scheduling tools; Zoom/Teams preferred.

Responsibilities

• Serve as the primary contact for guests and callers with professional communication.
• Manage visitor badge distribution and access control.
• Oversee meeting room calendars and space utilization coordination.
• Handle incoming mail and support day-to-day operations.
• Maintain inventory and restock supplies across facilities.
• Receive and distribute mail and packages; assist with shipments.
• Provide admin support for managers, directors, and events.
• Collaborate with administrative teams across the school.
• Engage with stakeholders including AWSOM, Heartland Whole Health Institute, and partners.
• Perform other duties as assigned to support evolving needs.

Skills

Verbal communication

Written communication

Organizational skills

Microsoft Office

Calendar scheduling tools

Education

High school diploma or equivalent

Associate degree or coursework in business administration/communications

Tools

Zoom

Microsoft Teams

Calendar software

Job description

Alice L. Walton School of Medicine (AWSOM) seeks a Program Assistant, Receptionist to provide frontline reception and essential admin support in Bentonville, AR.

You will welcome guests, manage badges, coordinate meetings, and assist with day-to-day operations to keep the campus running smoothly. The role requires strong communication, organization, and proficiency with Office software, calendar tools, and virtual meeting platforms.