Front Desk & Programs Assistant — On-site (Bentonville)

Alice L. Walton School of Medicine; Bentonville (AR); On-site; USD 30,000 - 42,000; Full time

Job summary

Alice L. Walton School of Medicine is seeking a Program Assistant, Receptionist to provide front-line reception and general administrative support at our Bentonville campus.

You will serve guests, manage visitor badges, scheduling, mail, and supplies, while collaborating with departments and external partners to support school activities. This full-time on-site role requires strong communication and organizational skills.

Qualifications

• High school diploma or equivalent is required.
• Associate degree or coursework in business administration, communications, or related field is preferred.
• Minimum of 2 years of experience in administrative, receptionist, or customer service roles is required.
• Experience within an academic, healthcare, or corporate setting is preferred.
• Excellent verbal and written communication with a wide range of stakeholders is required.
• Strong organizational skills and ability to manage multiple tasks in a fast-paced environment is required.
• Proficiency in Microsoft Office Suite and calendar/scheduling software is required.
• Familiarity with Zoom and Microsoft Teams is preferred.

Responsibilities

• Serve as the primary point of contact for guests and callers, ensuring professional and courteous communication.
• Manage visitor badge distribution and tracking for access control.
• Oversee scheduling and coordination of meeting room calendars.
• Handle incoming mail and day-to-day operational support.
• Maintain and restock supplies across common areas.
• Receive and distribute mail/packages, ship outgoing items as needed.
• Provide administrative support for managers, directors, and events.
• Collaborate with administrative teams across the school.
• Engage with internal/external stakeholders, including AWSOM students and partner institutes.
• Perform additional duties as assigned to support organizational needs.

Skills

Verbal communication

Written communication

Organizational skills

Multitasking

Education

High school diploma or equivalent

Associate degree or coursework in business administration or related field

Tools

Microsoft Office Suite

Calendar scheduling software

Zoom

Microsoft Teams

Job description

Alice L. Walton School of Medicine is seeking a Program Assistant, Receptionist to provide front-line reception and general administrative support at our Bentonville campus.

You will serve guests, manage visitor badges, scheduling, mail, and supplies, while collaborating with departments and external partners to support school activities. This full-time on-site role requires strong communication and organizational skills.