Front Desk & Administrative Coordinator

MeBe; Bellevue (WA); On-site; USD 27,552 - 31,684; Full time

Benefits offered by this job

Competitive pay

Paid days off

Medical, Vision, Dental

Life and disability insurance

401k plan

Tuition discounts

Work tools provided

Company events

Job summary

MeBe supports children with autism and other needs, and is seeking an administrative coordinator to help manage the Learning Center. The role centers on clinic operations, reception-style interactions, and document handling.

You will create documents in Canva and Excel, manage supplies, and assist in events while maintaining professional, welcoming service for families and staff alike.

Qualifications

• Availability 7:45 am - 4:15 pm M-F.
• Excellent customer-oriented attitude.
• Ability to multitask and stay organized.
• Familiarity with G Suite is a plus.
• Ability to think on your feet and problem-solve on the go.

Responsibilities

• Manage administrative functions for the Learning Center (e.g. filing, copying, scanning, mailing).
• Assist in managing scheduling phone lines, session cancellations, sub and break coverage.
• Verify incoming new patient paperwork is completed.
• Greet guests positively, treating each person as an individual and in a professional manner.
• Check and respond to company emails.
• Responds to questions and request for information by staff and families.
• Generate Canva, Excel or other related program documents to create requested documents.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment needed.
• Maintain front lobby space.
• Assist in planning and set up for center social events.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies; restocking supplies as needed.
• Other duties, as requested.

Skills

Attention to detail

Problem-solving

Strong communication

Team player

G Suite familiarity

Customer service orientation

Tools

Canva

Excel

Job description

MeBe supports children with autism and other needs, and is seeking an administrative coordinator to help manage the Learning Center. The role centers on clinic operations, reception-style interactions, and document handling.

You will create documents in Canva and Excel, manage supplies, and assist in events while maintaining professional, welcoming service for families and staff alike.