Front Desk Administrator

MeBe; Bellevue (WA); On-site; USD 27,552 - 31,684; Full time

Benefits offered by this job

Competitive pay

Paid days off

Medical, Vision, Dental

Life and disability insurance

401k plan

Tuition discounts

Work tools provided

Company events

Job summary

MeBe supports children with autism and other needs, and is seeking an administrative coordinator to help manage the Learning Center. The role centers on clinic operations, reception-style interactions, and document handling.

You will create documents in Canva and Excel, manage supplies, and assist in events while maintaining professional, welcoming service for families and staff alike.

Qualifications

• Availability 7:45 am - 4:15 pm M-F.
• Excellent customer-oriented attitude.
• Ability to multitask and stay organized.
• Familiarity with G Suite is a plus.
• Ability to think on your feet and problem-solve on the go.

Responsibilities

• Manage administrative functions for the Learning Center (e.g. filing, copying, scanning, mailing).
• Assist in managing scheduling phone lines, session cancellations, sub and break coverage.
• Verify incoming new patient paperwork is completed.
• Greet guests positively, treating each person as an individual and in a professional manner.
• Check and respond to company emails.
• Responds to questions and request for information by staff and families.
• Generate Canva, Excel or other related program documents to create requested documents.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment needed.
• Maintain front lobby space.
• Assist in planning and set up for center social events.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies; restocking supplies as needed.
• Other duties, as requested.

Skills

Attention to detail

Problem-solving

Strong communication

Team player

G Suite familiarity

Customer service orientation

Tools

Canva

Excel

Job description

MeBe is a provider of evidence-based therapies for children with autism and other special needs. Our mission is to empower families, professionals, and communities by educating and training them on evidence-based approaches. Our secret sauce? Play-filled, research-based care across multi-disciplines including ABA, Speech and OT.

At MeBe, you’ll be offered more than a job. You’ll work with extraordinary team members who share a common goal, to help children with autism be their best selves. Your days will be filled with meaning and purpose.

About You

• You take pride in your work, pay attention to the small details, and have a reputation for doing quality work. Above all, you firmly believe that quality care is synonymous with collaborative care.
• You value transparency and operate with candor and compassion. You inspire others to be their best selves.
• You love to weave fun and laughter into whatever you do. Making a positive impact is what drives you.
• You value individuality and find yourself gravitating towards people with other interests who think outside the box, and push the status quo.

About What You’ll Work On

• Managing administrative functions for the Learning Center (e.g. filing, copying, scanning, mailing, etc.)
• Assist in managing scheduling phone lines, session cancellations, sub and break coverage
• Verify incoming new patient paperwork is completed
• Greet guests positively, treating each person as an individual and in a professional manner
• Check and respond to company emails
• Responds to questions and request for information by staff and families
• Generate Canva, Excel or other related program documents to create requested documents
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment needed
• Maintain front lobby space
• Assist in planning and set up for center social events
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies; restocking supplies as needed
• Other duties, as requested

Qualifications

• Availability 7:45 am - 4:15 pm M-F
• Ability to "think on your feet" and problem-solve on the go
• High level of planning and organizational skills; high energy; excellence driven; strong communication skills; team player
• Familiarity with G Suite a plus
• Ability to maintain composure in high stress situations
• Excellent customer-oriented attitude
• Prioritize and handle multiple tasks simultaneously

Benefits Include

• Industry benchmarked, competitive pay based on experience
• $20-$23 per hour
• Paid days off
• Medical, Vision, Dental
• Life, AD&D, Accident, Hospital Indemnity, Short Term Disability, and Critical Illness Insurance
• Invest in your mental health with access to free mental health sessions
• Protect your pet with discounted pet insurance
• Secure your future with our 401k program
• Tuition discounts available to all employees through our University Partnerships
• Work tools provided
• Company sponsored, fun events for everyone

For more information, please visit our website at www.mebefamily.com

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.