Front Desk & Administrative Assistant - Nonprofit Services

St.-Catherine; West Albany (NY); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Pension Plan

403(b) Retirement Savings

Student Loan Forgiveness (PSLF)

Expense Reimbursements

Comprehensive Health Insurance

Well-being Reimbursement

Paid Holidays

Life Insurance

Tuition Assistance

Career Advancement

Job summary

St. Catherine’s Center for Children in Albany, NY is seeking an Administrative Assistant, Agency to support the Front Desk Monitor and administrative operations. The role includes answering calls, greeting visitors, managing calendars, processing records, and assisting executives.

The position requires an Associate’s Degree (or HS diploma with experience) and strong organizational, communication, and computer skills. The agency offers comprehensive benefits and professional growth opportunities.

Qualifications

• Associates Degree or equivalent; HS diploma with relevant experience accepted.
• Excellent organizational, planning, and time-management skills.
• Strong written and verbal communication and interpersonal skills.
• Data entry experience with attention to detail.
• Proficiency in Microsoft Office and Google Workspace; AWARDS experience is a plus.

Responsibilities

• Answer multi-line telephone system and direct calls to staff.
• Greet visitors and coordinate appointments.
• Maintain calendars and post/mail daily.
• Operate postage machine and monitor office equipment.
• Provide administrative support to executives and designees.
• Process records and ensure confidentiality in handling data.
• Order supplies and assist with tracking sheets.
• Scan and organize paper records into an electronic system.
• Represent the Administrative Department within the team.

Skills

Organizational skills

Time management

Written and verbal communication

Interpersonal skills

Data entry

Attention to detail

Discretion/confidentiality

Teamwork

Multitasking

Education

Associate’s Degree

High School Diploma or GED

Tools

Microsoft Office

Google Workspace

AWARDS

Job description

St. Catherine’s Center for Children in Albany, NY is seeking an Administrative Assistant, Agency to support the Front Desk Monitor and administrative operations. The role includes answering calls, greeting visitors, managing calendars, processing records, and assisting executives.

The position requires an Associate’s Degree (or HS diploma with experience) and strong organizational, communication, and computer skills. The agency offers comprehensive benefits and professional growth opportunities.