Front Desk Administrative Assistant

Clear Behavioral Health; El Segundo (CA); On-site; USD 29,000 - 33,000; Full time

Job summary

Clear Behavioral Health in California is seeking a Front Desk Administrative Assistant to serve as the primary onsite contact for our outpatient program, coordinating with clients and clinicians to ensure a smooth, professional experience. The role handles client check-in/out, scheduling, insurance verification, and records management, with in-person, fully on-site hours.

Candidates should have 1–3 years' front desk experience, an associate degree preferred, and familiarity with Apple iOS and MS

Qualifications

• 1-3 years of front desk or admin experience.
• Experience in mental health field preferred.
• Strong written and verbal communication.
• Proficiency with clinic management and billing support.
• Ability to use Apple iOS devices and standard office software.

Responsibilities

• Greet clients and direct calls; schedule appointments.
• Verify insurance and collect co-pays; maintain records.
• Coordinate front desk operations and patient flow.
• Assist clinicians with administrative tasks and documentation.
• Maintain HIPAA-compliant, organized work environment.

Skills

Excellent communication skills

1-3 years experience

Multi-tasking

Organizational skills

Apple iOS experience

Microsoft Word

Excel

Phone etiquette

Education

Associated degree, preferred

Tools

Microsoft Word

Excel

Apple IOS systems

Job description

Clear Behavioral Health is dedicated to supporting individuals facing mental health and substance use challenges through compassionate, holistic, and evidence-based care. We provide a full continuum of services, including detox, dual diagnosis treatment, residential and outpatient programs, and specialized mental health services, all delivered by a multidisciplinary team of experienced clinicians and support professionals. Our person-centered approach focuses on treating the whole individual, while empowering clients with the tools, structure, and support needed to achieve long-term recovery and lasting stability

Essential Responsibilities:

The Front Desk Administrative Assistant serves as the primary onsite point of contact supporting our outpatient, ensuring smooth coordination between clients and clinical staff while maintaining an organized and professional work environment. This role plays a critical part in facilitating daily operations and supporting a seamless client experience by managing front desk operations, scheduling client sessions and program services, and providing administrative support to the clinical team. The position also assists with operational needs by helping maintain an efficient, safe, and organized workspace and ensuring alignment with company standards and best practices.

Essential Responsibilities:

Client Interaction:

• Greet clients, visitors, and staff warmly, ensuring a positive first impression.
• Answer and direct phone calls promptly and professionally.
• Assist clients with appointment scheduling, rescheduling, and cancellations.
• Provide information about clinic services and policies.

Administrative Duties:

• Manage client check-in and check-out processes, including verifying insurance and collecting co-pays.
• Maintain and update client records accurately in the clinic's management system.
• Process and organize paperwork, including intake forms, insurance authorizations, and billing-related documents.
• Coordinate communication between clients and clinicians, ensuring smooth scheduling and follow-ups.

Office Management:

• Monitor and maintain a clean and organized reception area.
• Manage inventory of office supplies and order as needed.
• Assist with faxing, copying, and scanning documents.

Confidentiality & Compliance:

• Adhere to HIPAA regulations and maintain the confidentiality of all client records and information.
• Ensure all administrative processes comply with clinic policies and procedures.
• Other duties as assigned.

Education & Experience:

• Front desk, 1 year experience required.
• Associated degree, preferred but not required.
• Experience working in the mental health field.

Required Skills/Abilities:

• 1-3 years of experience in a similar role (Preferred).
• Excellent written and verbal communication skills.
• Proficiency in the use of office equipment.
• Ability to multi-task, and to prioritize and execute tasks in a fast-paced environment.
• Experience with Apple IOS systems.
• Strong organizational and project management skills.
• Computer competence (Microsoft Word, Excel).

Pay: $21.00 - $24.00 per hour

Schedule:

Fully in-person Monday through Friday.

Hours: 10am-630pm.