Front Desk & Admin Support Specialist

TAGTIME USA INC; Vernon (CA); On-site; USD 15,000 - 25,000; Full time

Job summary

TAGTIME USA INC in Vernon, CA seeks a friendly Receptionist to be the welcoming face of the company and manage multi-line phone systems within a fast-paced office. You will handle scheduling, correspondence, and general administrative tasks to support operations and customer service efforts.

The role emphasizes professional communication, organization, and teamwork. Training will cover office procedures and equipment, with opportunities to contribute across departments in a small,

Qualifications

• High school diploma or equivalent.
• Experience handling multi-line phone systems in a professional office.
• Strong communication and interpersonal skills with excellent phone etiquette.
• Basic proficiency with office equipment such as computers, printers and copy machines.
• Ability to perform general administrative tasks efficiently.

Responsibilities

• Answer and manage multiple phone lines with professional phone etiquette, directing calls to the appropriate personnel or departments.
• Greet and assist clients, visitors, and vendors promptly and courteously upon arrival, via phone or email.
• Perform general office duties such as filing, copying, faxing, and maintaining office equipment including copy machines.
• Manage scheduling and calendar coordination for meetings and appointments as needed.
• Maintain a clean and organized reception area and ensure office supplies are stocked and ordered when necessary.
• Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Sort/distribute all mail/packages received
• Data entry; gather information required for all orders and inputting into the accounting system.
• Improving engagement with our clients and providing outstanding customer service.
• Manage TTU items in RC, including Inventory items.
• Create price sheets and/or work on Excel spreadsheets.
• Maintain a clearly organized workspace
• Logs all the processed orders, packing slips, etc
• Email coordination with Customer Service and Sales
• Create shipping labels for all sample shipments

Skills

Phone etiquette

Multi-line phone management

Communication

Organizational skills

Customer service

Bilingual abilities

Education

High school diploma or equivalent

Tools

Scheduling software

Office equipment familiarity

Job description

TAGTIME USA INC in Vernon, CA seeks a friendly Receptionist to be the welcoming face of the company and manage multi-line phone systems within a fast-paced office. You will handle scheduling, correspondence, and general administrative tasks to support operations and customer service efforts.

The role emphasizes professional communication, organization, and teamwork. Training will cover office procedures and equipment, with opportunities to contribute across departments in a small,