Front Desk & Admin Support Specialist

Pruitthealth Corporation; Austell (GA); On-site; USD 32,000 - 42,000; Full time

Job summary

Pruitthealth Corporation in Austell, GA is seeking a Receptionist HCC to handle day-to-day administrative secretarial and receptionist tasks at the facility, reporting to the Office Supervisor.

You will answer calls, manage mail, file records, greet visitors, and support residents and staff while complying with privacy and billing procedures. This role requires a high school diploma and at least six months of clerical experience, with strong typing and confidentiality essential.

Qualifications

• High school diploma or equivalent.
• At least six (6) months experience in payroll, insurance and/or clerical position.
• Preferred two (2) years of experience in a payroll, insurance and/or clerical position.
• Courses in payroll, bookkeeping, office procedures, and other related subjects.

Responsibilities

• Answers incoming telephone calls and direct to appropriate person or department.
• Maintains confidentiality of all pertinent personnel information in accordance with the Privacy Act, as well as established personnel policies governing the release of information.
• Types documents, reports, letter, etc. at least 50 words per minute with high accuracy.
• Remains at repetitious tasks for long periods of time while completing paperwork, etc.
• Recognizes, respond to and/or report resident emergency situations immediately.
• Maintains strict confidentiality on all facility data.
• Communicates with and support residents, families, visitors, etc.
• Maintains privacy of records, conditions and other information relating to residents, employees and facility.
• Performs assigned tasks in accordance with policies and procedures, and as instructed by the Administrator.
• Notifies supervisor of pending absence or tardiness within the time frame described in personnel handbook.
• Prepares and mail statements in accordance with established billing procedures.
• Assists in preparing time cards and distributing payroll checks.
• Maintains current file and listing of residents, emergency phone numbers of on-call personnel, key personnel, etc.
• Greets visitors, guests, residents, sales people and others, and monitor or report suspicious persons or situations to the Administrator.
• Receives, sorts and distributes mail as directed.
• Refers difficult and conflicting interactions or situations to Administrator or appropriate department head.
• Conducts annual salary and wage surveys and reports finding to the Administrator.
• Assists in reporting complaints and grievances from residents, families, visitors and partners.
• Assists with completing forms, reports, etc., that are not considered as essential functions.
• Assists with supply inventory.

Job description

Pruitthealth Corporation in Austell, GA is seeking a Receptionist HCC to handle day-to-day administrative secretarial and receptionist tasks at the facility, reporting to the Office Supervisor.

You will answer calls, manage mail, file records, greet visitors, and support residents and staff while complying with privacy and billing procedures. This role requires a high school diploma and at least six months of clerical experience, with strong typing and confidentiality essential.