Front Desk Admin Pro — Real Estate Operations

Baird & Warner; Chicago (IL); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Medical, Dental, Vision

PTO & VTO

Job summary

Baird & Warner Real Estate in Chicago is seeking a highly organized Front Desk Administrative Assistant to join our Lincoln Park East office at 1950 N Sedgwick St, Chicago IL 60614. You will be the first point of contact for clients and agents, handling calls, emails, scheduling, and front desk operations.

The role requires strong communication, attention to detail, and the ability to multi-task in a fast-paced real estate environment.

Qualifications

• Strong written and verbal communication skills.
• Real estate knowledge is a plus.
• Multi-task and prioritize effectively.
• Proficient with Google Workspace and MS Office.
• Professional appearance and positive attitude.
• Ability to travel to Chicagoland offices as needed.
• Detail-oriented and organized.
• Independent and team player.

Responsibilities

• Greet visitors and route inquiries to appropriate departments.
• Manage front desk emails and triage questions.
• Schedule meetings and prepare conference rooms.
• Manage MLS listings and related documents for agents.
• Oversee mail and package fulfillment.
• Open/close the office following procedures.
• Order and restock office supplies.
• Process photos for agents and marketing materials.
• Collaborate with Marketing on signs, billing, and data collection.
• Travel to Chicagoland offices as needed.
• Assist accounts receivable with receipts and payments.
• Support data-driven admin projects.
• Plan and facilitate office-wide events.

Skills

Communication

Multi-tasking

Organization

Adaptability

Proactive

Self-starter

Professionalism

Positivity

Team collaboration

Education

High school diploma or equivalent

Tools

Google Workspace

Microsoft Office

Job description

Baird & Warner Real Estate in Chicago is seeking a highly organized Front Desk Administrative Assistant to join our Lincoln Park East office at 1950 N Sedgwick St, Chicago IL 60614. You will be the first point of contact for clients and agents, handling calls, emails, scheduling, and front desk operations.

The role requires strong communication, attention to detail, and the ability to multi-task in a fast-paced real estate environment.