Real Estate Office Admin: Front Desk & Ops Pro

onni; Chicago (IL); On-site; USD 36,000 - 43,000; Full time

Benefits offered by this job

Competitive pay

Health Saving Account, Flexible Saving

Employee Assistance Program

Annual Education Allowance

Generous Referral Program

Fun and collaborative company culture

Discounted hotel stays through our/Hil

Job summary

Onni Chicago is seeking a Real Estate Office Administrator to handle front desk operations and support for corporate office, asset management, and development teams. You will manage the switchboard, mail, couriers, and office supplies to ensure smooth daily operations.

You will respond to inquiries, coordinate mail and shipments, maintain meeting rooms, and assist with invoices and events. The role offers competitive pay and a collaborative culture with team-building activities.

Qualifications

• Receptionist experience with high call volumes preferred.
• Strong time management and multitasking skills.
• Problem-solving abilities and quick learner.
• Team player with ability to work independently.
• Proficient in Microsoft Office (Word & Excel).

Responsibilities

• Provide full-time switchboard reception dealing with high call volumes.
• Operate phone system efficiently including adding or deleting users, change greetings, etc.
• Open, stamp, sort, and distribute all incoming mail to recipients in a timely manner.
• Ensure all outgoing mail is sent out daily with sufficient postage.
• Monitor courier request forms and arrange for courier pick up/drop off.
• Send and receive incoming/outgoing mail via courier.
• Maintain the mail room and office supplies.
• Prepare labels, letters, file folders, or any other correspondence as required.
• Photocopy, bind, or fax documents as required.
• Ensure coffee bar and kitchen area is functional and tidy.
• Ensure photocopiers are stocked with paper throughout the day and monitor toners.
• Ensure meeting rooms, boardrooms, lobby, hallway, and lunchroom are tidy at all times.
• Issue PO and review invoices.
• Ensure supply areas are organized.
• Monitor ticketing system, execute tasks as assigned and log internal/external notes.
• Assist office coordinators as needed with miscellaneous tasks related to events, company holiday parties, and travel.
• Perform all other receptionist and other office duties as required.

Skills

High call volume experience

Time management

Multi-tasking

Problem solving

Learning aptitude

Team & independent work

Microsoft Office

Tools

Microsoft Office

Job description

Onni Chicago is seeking a Real Estate Office Administrator to handle front desk operations and support for corporate office, asset management, and development teams. You will manage the switchboard, mail, couriers, and office supplies to ensure smooth daily operations.

You will respond to inquiries, coordinate mail and shipments, maintain meeting rooms, and assist with invoices and events. The role offers competitive pay and a collaborative culture with team-building activities.