Front Desk & Admin Coordinator — Welcoming & Scheduling

Panoramic Health; Tempe (AZ); On-site; USD 36,000 - 48,000; Full time

Job summary

Panoramic Health in Tempe, AZ is seeking a Front Office Support to handle administrative tasks, answer phones, manage documents, and assist visitors in a professional manner.

You will schedule appointments, perform basic clerical work, and ensure office operations run smoothly. Qualifications include a high school diploma and at least one year in a similar role; proficiency with Word, Excel, and Outlook is helpful.

Qualifications

• High school diploma or GED completed.
• At least 1 year of experience in a similar role.
• Formal qualification in office administration or related training.
• Ability to create a welcoming environment and professional appearance.
• Experience handling calls and scheduling appointments.
• Good business etiquette and professional demeanor.
• Proficient with Word, Excel, and Outlook.
• Familiarity with office equipment and software.

Responsibilities

• Reporting to management and performing administrative duties.
• Answering telephone calls and screening/forwarding as needed.
• Scheduling and confirming appointments, meetings, and events.
• Welcoming and assisting visitors in a friendly and professional manner.
• Handling basic inquiries and sorting mail.
• Copying, scanning, and filing documents.
• Monitoring office supplies and ordering replacements.
• Keeping the reception area tidy and observing professional etiquette.
• Performing other duties as required or requested.

Skills

Interpersonal skills

Communication skills

Phone screening

Appointment scheduling

Customer service

Professional demeanor

Office etiquette

Welcoming environment

Education

High School diploma or GED

Office administration training

Secretarial training

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Printers & copiers

Fax machines

Job description

Panoramic Health in Tempe, AZ is seeking a Front Office Support to handle administrative tasks, answer phones, manage documents, and assist visitors in a professional manner.

You will schedule appointments, perform basic clerical work, and ensure office operations run smoothly. Qualifications include a high school diploma and at least one year in a similar role; proficiency with Word, Excel, and Outlook is helpful.