Front Desk & Admin Coordinator: Payments, Invoicing & AR

Albuquerque Public Schools; Albuquerque (NM); On-site; USD 40,000 - 50,000; Full time

Job summary

A local school district in Albuquerque seeks an individual to manage high-volume calls and financial documentation. You will handle invoice processing, maintain insurance data, and prepare cash reports. Responsibilities include accounts receivable tasks, ensuring all necessary documentation is organized and filed appropriately. Ideal candidates should be detail-oriented and capable of multitasking in a busy environment. This role is essential in supporting the district's operations efficiently.

Responsibilities

• Answer high-volume calls on a multi-line system and transfer as needed.
• Sort, collate, and input invoices and purchase orders.
• Maintain up-to-date insurance information in the database.
• Prepare daily cash reports and manage payments.
• File invoicing for parts and service, verify payment entries.
• Collect references for credit applications and signatures.
• Accounts Receivable – Collections.
• Organize office supply orders.
• Perform tasks as assigned by supervisor.

Job description

A local school district in Albuquerque seeks an individual to manage high-volume calls and financial documentation. You will handle invoice processing, maintain insurance data, and prepare cash reports. Responsibilities include accounts receivable tasks, ensuring all necessary documentation is organized and filed appropriately. Ideal candidates should be detail-oriented and capable of multitasking in a busy environment. This role is essential in supporting the district's operations efficiently.