Front Desk & Admin Coordinator — Office Ops

Socket.dev; Jenkintown (PA); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Paid Time Off and Paid Holidays

401(k) with Company Match

Tuition Reimbursement

Flexible Spending Accounts

Life Insurance

Employee Recognition Programs

Referral Bonus opportunities

Job summary

Pyramid Healthcare seeks an Administrative Office Coordinator in Jenkintown, PA to greet clients, manage front desk, and support clinical staff. You will help ensure smooth daily operations and accurate recordkeeping.

The role requires a high school diploma, strong data-entry accuracy, excellent customer service, and the ability to multitask in a collaborative, fast-paced environment.

Qualifications

• High school diploma or equivalent.
• Strong attention to detail and accuracy, especially with data entry and recordkeeping.
• Excellent customer service, communication, and interpersonal skills.
• Ability to work collaboratively with psychiatric, clinical, and administrative staff.
• Strong problem-solving and decision-making abilities.
• Ability to remain professional and composed when handling challenging phone calls or situations.
• Strong organizational skills and the ability to manage multiple tasks effectively.

Responsibilities

• Serve as a welcoming and professional first point of contact for clients, visitors, and callers.
• Manage front desk and receptionist responsibilities while helping ensure smooth daily office operations.
• Provide administrative support to psychiatric and clinical staff.
• Prepare client charts and assist with collecting copays and other required information.
• Schedule appointments and coordinate medical record requests.
• Maintain accurate and up-to-date clinical and administrative records.
• Help ensure office equipment is maintained and functioning properly.
• Manage office supply orders and inventory.
• Assist with petty cash and weekly bank deposits.
• Handle challenging or sensitive phone calls with professionalism and customer service.
• Support additional administrative and operational needs as they arise.

Skills

Attention to detail

Customer service

Communication

Interpersonal skills

Collaboration

Problem solving

Organizational skills

Education

High school diploma or equivalent

Job description

Pyramid Healthcare seeks an Administrative Office Coordinator in Jenkintown, PA to greet clients, manage front desk, and support clinical staff. You will help ensure smooth daily operations and accurate recordkeeping.

The role requires a high school diploma, strong data-entry accuracy, excellent customer service, and the ability to multitask in a collaborative, fast-paced environment.