Front Desk & Admin Coordinator — HR Support

Libertana; Los Angeles (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

Libertana in Los Angeles is seeking a friendly receptionist to manage front-desk duties, answer phones, greet visitors and route inquiries. You will maintain records, handle mail, order supplies, and support the HR Director with clerical tasks.

The role requires strong communication, organizational skills, and proficiency with Microsoft Office. Ideal candidates have at least a high school diploma and several years of clerical experience, with a customer‑focused approach in a fast-paced

Qualifications

• High school diploma or equivalent required.
• 3 years administrative or clerical experience preferred.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Basic understanding of administrative and clerical procedures.
• Highly organized and resourceful.
• Adept at prioritizing, scheduling, and multitasking in a fast-paced environment.
• Proficient with Microsoft Office (Word, PowerPoint, Excel)
• Customer-focused.
• Willingness to learn and grow with the company.

Responsibilities

• Answer telephone inquiries and route calls appropriately.
• Greet clients, visitors, and guests; determine purpose and direct accordingly.
• Maintain employee directory record-keeping system.
• Sort, distribute, and dispatch daily mail and faxes.
• Handle transcription, printing, photocopying, and faxing.
• Coordinate monthly luncheons and other events.
• Maintain office inventory and order supplies.
• Maintain and service office equipment as needed.
• Order home office supplies for employees.
• Create and send employee badges.
• Communicate with building management for repairs.
• Maintain safety and hygiene in the reception area.
• Assist the Human Resources department as needed.
• Accepts and performs other duties as assigned.

Skills

Verbal and written communication

Interpersonal skills

Organizational skills

Prioritizing & multitasking

Microsoft Office proficiency

Willingness to learn

Education

High school diploma or equivalent

Tools

Microsoft Office (Word, PowerPoint, Excel)

Job description

Libertana in Los Angeles is seeking a friendly receptionist to manage front-desk duties, answer phones, greet visitors and route inquiries. You will maintain records, handle mail, order supplies, and support the HR Director with clerical tasks.

The role requires strong communication, organizational skills, and proficiency with Microsoft Office. Ideal candidates have at least a high school diploma and several years of clerical experience, with a customer‑focused approach in a fast-paced