Front Desk & Admin Assistant - Property Management

Fairgrove Property Management; Irvine (CA); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Medical

Vision

Dental

401(k) Match

11 Paid Holidays

PTO

Job summary

Fairgrove Property Management is seeking a Receptionist to be the first point of contact at the corporate office in Irvine. You will manage the front desk, direct calls, and provide essential administrative support to keep the office running smoothly.

The role is full-time, in-office, with benefits including medical, vision, dental, 401(k) match, and paid holidays. Strong communication and organizational skills are essential for success in this fast-paced environment.

Qualifications

• 1+ years of experience in a receptionist, front desk, or customer service role.
• High school diploma or equivalent.
• Customer service experience
• Proficient in Microsoft Office 365 and standard office equipment.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to multitask in a fast-paced environment.

Responsibilities

• Greet and direct visitors, residents, and vendors in a professional, friendly manner.
• Answer, screen, and route incoming calls and emails to the appropriate department or individual.
• Maintain a clean, organized, and welcoming reception and lobby area.
• Manage sign-in procedures and badge/visitor access in accordance with office policy.
• Receive, sort, and distribute incoming mail and packages; coordinate outgoing shipments.
• Schedule and coordinate conference rooms and meeting logistics.
• Order and maintain office and kitchen supplies inventory.
• Support data entry, filing, and correspondence for HR and administrative teams as needed.
• Assist with company events, employee engagement activities, and office projects.
• Maintain confidentiality of sensitive information.
• Coordinate with building management and vendors on facilities-related needs.
• Perform other administrative duties as assigned to support office operations.

Skills

Customer service

Verbal and written communication

Organizational skills

Professional appearance

Multitasking

Front desk experience

Education

High school diploma or equivalent

Tools

Microsoft Office 365

Job description

Fairgrove Property Management is seeking a Receptionist to be the first point of contact at the corporate office in Irvine. You will manage the front desk, direct calls, and provide essential administrative support to keep the office running smoothly.

The role is full-time, in-office, with benefits including medical, vision, dental, 401(k) match, and paid holidays. Strong communication and organizational skills are essential for success in this fast-paced environment.