Front Desk Admin Assistant - Part-Time with Growth

Apple Rehab; Stonington (CT); On-site; USD 19,000 - 28,000; Part time

Benefits offered by this job

Scholarships & growth

4 weeks PTO

7 paid holidays

Health insurance

Short/Long-term disability

Call-a-Doc

Employee Assistance Program

Life Insurance

401K Retirement

Longevity credit

Job summary

Apple Rehab Mystic is seeking a part-time Administrative Assistant to support the facility's administrative team. The position involves clerical duties, recordkeeping, and ensuring confidentiality of resident and facility information.

Responsibilities include greeting residents, handling mail and phones, preparing documents, and supporting office operations. Opportunity to contribute to a supportive team in a compassionate, community-focused setting.

Qualifications

• Ability to read, write and follow written and oral directions in English.
• Type at least 40 wpm with accuracy, perform simple math, and multitask with interruptions.
• Answer the phone, take accurate messages, and relay to appropriate staff.
• Discern and maintain confidential information.
• Cooperate with others and work as part of a team.
• Patience, tact, enthusiasm and a positive attitude toward staff and residents.

Responsibilities

• Develops and maintains cooperative rapport with facility personnel and greets residents, visitors and applicants professionally.
• Processes mail, answers telephones, records messages and responds to inquiries courteously.
• Types and proofs reports and correspondence; maintains databases and resident contact lists.
• Prepares admission packets and distributes to relevant departments.
• Ensures office equipment and supplies are maintained and functioning.
• Keeps telephone system programmed and manages faxes and postage; orders office supplies and liaises with vendors.

Skills

Typing 40 wpm

Phone etiquette

Confidentiality

Team player

English proficiency

Job description

Apple Rehab Mystic is seeking a part-time Administrative Assistant to support the facility's administrative team. The position involves clerical duties, recordkeeping, and ensuring confidentiality of resident and facility information.

Responsibilities include greeting residents, handling mail and phones, preparing documents, and supporting office operations. Opportunity to contribute to a supportive team in a compassionate, community-focused setting.