Front Desk Admin Assistant for Public Service & Case

Clay County; Liberty (MO); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Retirement (LAGERS)

Health, dental, vision insurance

Paid holidays and leave

Life insurance

Job summary

Clay County is seeking a dependable Administrative Assistant to join the Juvenile Office in Liberty, Missouri. This role serves as the primary front desk receptionist and provides essential administrative and case-support services to keep the office running smoothly.

The successful candidate will be organized, discreet, and able to handle multiple priorities with minimal supervision, delivering professional and accurate administrative support to staff and the public.

Qualifications

• A high school diploma or equivalent.
• 1–3 years of progressively responsible related experience, or an equivalent combination of education and experience.
• Knowledge of modern office practices, procedures, computers, and electronic data processing.
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• The ability to manage multiple priorities and time-sensitive responsibilities with minimal supervision.

Responsibilities

• Serve as the primary receptionist and first point of contact for visitors and callers.
• Answer, screen, and route calls using a multi-line telephone system.
• Greet visitors and direct them to the appropriate staff member.
• Open and close the building and prepare the lobby for daily operations.
• Receive, sort, and distribute incoming mail and deliveries and process outgoing mail and packages.
• Maintain accurate information regarding staff availability and office presence.
• Prepare and distribute weekly hearing notification letters to appropriate case parties.
• Scan and organize documents for electronic case files and court filings.
• Gather and verify demographic, contact, and identifying information for case parties.
• Update and create party identification information as needed.
• Prepare correspondence, agendas, memoranda, reports, and other documents.
• Maintain staff contact rosters and other administrative records.
• Work collaboratively with other administrative staff to balance workloads and provide seamless support to the Juvenile Office.

Skills

Verbal communication

Written communication

Organizational skills

Multitasking

Confidentiality

Education

High school diploma or equivalent

Job description

Clay County is seeking a dependable Administrative Assistant to join the Juvenile Office in Liberty, Missouri. This role serves as the primary front desk receptionist and provides essential administrative and case-support services to keep the office running smoothly.

The successful candidate will be organized, discreet, and able to handle multiple priorities with minimal supervision, delivering professional and accurate administrative support to staff and the public.