Administrative Assistant

State of Missouri; Lexington (MO); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Defined pension plan

Health insurance eligibility

Generous leave and holidays

Job summary

State of Missouri is seeking a Juvenile Administrative Support I to perform basic receptionist, clerical, and legal support duties in a Juvenile Office. The role involves drafting legal materials, managing calendars, greeting visitors, and handling data entry and discovery tasks.

High school graduation and two years of secretarial experience are required, with preferred knowledge of court procedures and office practices.

Qualifications

• Requires high school diploma and two years of secretarial or general clerical experience.
• Preferred qualifications include knowledge of court procedures and modern office practices.
• Strong organizational and communication skills are essential for this role.

Responsibilities

• Drafts correspondence, legal documents, memoranda and motions from copy or notes.
• Screens and refers callers and visitors, answers inquiries, and maintains appointment schedules.
• Identifies critical calls and informs appropriate staff.
• Enters information into the database system and performs relevant data processing tasks.
• Processes discovery and associated tasks.

Skills

Administrative support

Business English

Court procedures knowledge

Organization skills

Modern office practices

Education

High school diploma

Job description

Job Location: Missouri Circuit Courts

The salary reflected represents the base pay for this position and does not include any differential for time-of-service pay for state tenure.

Why you'll love this position:

A position with the Missouri Judiciary provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. Our positions offer competitive benefit programs, growth opportunities and the ability to work with people in your community.

We are recruiting to fill a Juvenile Administrative Support I position to perform basic receptionist, clerical and legal support work in a Juvenile Office. Work involves performing general legal secretarial and clerical duties for a Juvenile Office. Work requires the exercise of initiative, independent judgment and discretion in handling delegated details and the performance of various support duties.

• Drafts correspondence, legal documents, memoranda and motions and other materials from copy or notes.
• Screens and refers callers and visitors, answers various inquiries personally and provides information on the Juvenile Office; maintains appointment schedules and electronic calendars.
• Identifies critical or important calls and advises appropriate staff.
• Enters information into the database system and performs relevant data processing activities.
• Processes discovery and associated tasks.

Minimum Qualifications

Graduation from high school and two years secretarial or general clerical experience.

Additional experience above the minimum stated may be substituted on a year for year basis for the required education.

Preferred Qualifications

• Knowledge of administrative support staff practices and procedures.
• Knowledge of business English, spelling, punctuation, and arithmetic.
• Knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court.
• Knowledge of organization and court operations, functions and scope of authority of the Juvenile Officer.
• Knowledge of modern office practices and procedures.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck.