Front Desk Admin

Elite Personnel; Washington (District of Columbia); On-site; USD 42,000 - 50,000; Full time

Job summary

Elite Personnel seeks a Temporary Front Desk Admin for a large DC-area union's Legal Department. This 100% on-site role on Capitol Hill involves greeting visitors, handling calls, routing messages, and supporting attorneys and staff.

Responsibilities include mail distribution, calendar maintenance, file upkeep, tracking staff whereabouts, and assisting with department correspondence. Requires 1–2 years' front desk experience and 45 WPM typing.

Qualifications

• Experience 1–2 years as a Front Desk Admin, preferably in a law firm/legal department.
• Typing speed of 45 WPM required.

Responsibilities

• Receives incoming telephone calls and directs to staff.
• Receives, timestamps and distributes messages for attorneys and staff.
• Receives and distributes mail and inter-office mail.
• Greets visitors to the Legal Department.
• Maintains mailing lists of outside attorneys.
• Types department correspondence and reports as needed.
• Maintains department and conference room calendars.
• Tracks staff locations and monitors office equipment.

Skills

Front desk

Typing 45 WPM

Job description

This position is 100% ON-SITE Our client, one of largest trade unions in the country, is looking for a Temporary Front Desk Admin for their legal department. The Union is located on Capitol Hill in DC.

RESPONSIBILITIES

• Receives incoming telephone calls and direct calls to the appropriate staff personnel.
• Receives and records messages for attorneys, secretaries and law clerks when they are unavailable.
• Receives, time stamps and distributes incoming mail.
• Receives and distributes inter-office mail.
• Greets visitors to the Legal Department.
• Keeps current mailing list of outside attorneys representing local unions in the United States and Canada.
• Types department correspondence, letters, reports, etc., as need arises.
• Keeps travel records for attorneys.
• Tracks the location of staff members, e.g., out of town, in meetings, in the building, etc.
• Monitors office equipment, i.e. telephones, lighting fixtures, and contacts appropriate person when repairs are needed and office supply room.
• Maintains department and conference room calendar.
• Assists in maintaining litigation files.
• Ability to track internal matters from database.

QUALIFICATIONS

• Experience Minimum of one to two years as a Front Desk Admin, preferably in a law firm/legal department, required.
• Ability to type 45 WPM required.

Personal Characteristics

• Demonstrated pleasant telephone manners with emphasis on use of proper diction and grammar.
• Ability to exercise tact when interacting with peers, employees from other departments and visitors.
• Demonstrated emotional maturity to function in stressful situations.
• Demonstrated neat personal appearance and pleasant manner.
• Must be punctual!