Front Desk

Advocare LLC; Cropwell (NJ); On-site; USD 30,000 - 40,000; Part time

Benefits offered by this job

Multiple medical and prescription coverage options

Dental and vision care plans

401(k) retirement savings plan

Paid time off (PTO)

Job summary

A physician-owned healthcare organization in New Jersey seeks a Front Desk Receptionist to manage patient interactions and office communications. Responsibilities include answering calls, scheduling appointments, and greeting patients. Ideal candidates should possess excellent customer service skills and a high school diploma. Previous experience in a front desk or medical office is preferred. The role requires adaptability in a fast-paced environment and proficiency in Microsoft Office. Various benefits and a positive work culture are offered.

Qualifications

• Customer service excellence and communication are essential.
• Must maintain professionalism, confidentiality, and diplomacy.
• Familiarity with electronic medical records (EMR) is a plus.

Responsibilities

• Answer incoming calls on a multi-line phone system.
• Schedule and confirm patient appointments.
• Greet patients and visitors professionally.

Skills

Excellent customer service and communication skills

Strong interpersonal skills

Detail-oriented with strong follow-up

Proficient in Microsoft Office

Adaptable and flexible in a fast-paced environment

Education

High School Diploma or equivalent

Tools

Availity

PEAR portals

Job description

Description

We are looking for a friendly, organized, and detail-oriented Front Desk Receptionist to join our team. This position is responsible for greeting patients, managing front-office communications, and supporting administrative and scheduling functions. The ideal candidate will provide exceptional customer service and maintain a professional and welcoming environment for patients, staff, and visitors.

Advocare, LLC is a physician-owned partnership of leading pediatricians, family practitioners, and specialists in New Jersey, Pennsylvania, and Delaware. As a Front Desk Receptionist, you’ll be an integral member of a forward-thinking clinical team dedicated to delivering exceptional patient care and service in a dynamic healthcare environment.

Front Desk Receptionist Responsibilities:

• Answer incoming calls on a multi-line telephone system with professionalism and efficiency
• Schedule and confirm patient appointments
• Transfer calls and take accurate messages according to office procedures
• Greet patients and visitors and notify the appropriate team member of their arrival
• Collect and post co-pays and communicate outstanding balances
• Check patients out and follow proper check-out protocols
• Notify the doctor when a patient cancels
• Type correspondence and office memos as directed
• Transcribe visit details into medical reports
• Prepare charts, gather necessary paperwork, and print daily appointment schedules
• Be able to use Availity , PEAR portals; also Medicare; help with preauthorizations

Front Desk Receptionist Required Skills and Abilities:

• Excellent customer service and communication skills
• Ability to maintain professionalism, confidentiality, and diplomacy
• Strong interpersonal skills with the ability to work with diverse individuals
• Detail-oriented with strong follow-up and multitasking capabilities
• Adaptable and flexible in a fast-paced, ever-changing environment
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Benefits Available:

• Multiple medical and prescription coverage options
• Dental and vision care plans
• Health Savings Accounts (HSAs), where applicable
• Flexible Spending Accounts (FSAs)
• Voluntary critical illness, cancer, and accident insurance
• Voluntary hospital indemnity coverage
• Voluntary short-term and long-term disability insurance
• Voluntary term life insurance and AD&D (Accidental Death & Dismemberment)
• 401(k) retirement savings plan
• Paid time off (PTO)
• Commuter benefits
• Group auto and homeowners insurance

Part-time Benefits:

• Vision
• Flexible Spending Accounts
• MetLife Auto/Vehicle & Home Insurance Discounts

Requirements

Education and Experience:

• High School Diploma or equivalent required
• Front desk or medical office experience preferred
• Familiarity with electronic medical records (EMR) is a plus