Front Desk

Urology Centers of Alabama; Birmingham (AL); On-site; USD 29,000 - 36,000; Full time

Job summary

Urology Centers of Alabama is seeking a Medical Front Desk Clerk to be the first point of contact at UCAs clinics. You will greet patients, assist with check-in at kiosks, collect documents, input data into the EMR system, prepare files for visits, and coordinate with physicians and nurses to ensure patients are ready to be taken back.

You will also schedule follow-up appointments and provide instructions for imaging or other services, while maintaining confidentiality under HIPAA and UCA

Qualifications

• Excellent interpersonal communication with diverse groups.
• Ability to work independently or in a team in a fast-paced setting.
• Proficient with office equipment including PC, Windows, MS Office, EMR, and multi-line phone.
• Maintain confidentiality per HIPAA and UCA guidelines.
• High school diploma or GED.

Responsibilities

• Greet patient and family members or caregiver at check in and answer questions regarding UCAs check in process.
• Provide support to complete check in process including assisting patients with kiosks, collection of documents relevant to patient visit, insurance cards, co-pay or deductibles.
• Acts as a patient escort when needed, assisting patient to ingress or egress facility, or to UCA exam room.
• Prepare patient file for visit, ensuring that confidentiality is maintained.
• Maintains contact with secretary, nurse, and/or physician that patient has arrived and is ready for services.
• Performs check out function through EMR system.
• Schedule patient follow-up appointments according to physician schedules.
• Provide patient with instructions for imaging and/or other services and appointments.
• Responsible for the collection, organization, and disbursement of superbills.
• Attends organization or departmental meetings as required.
• Other duties as assigned.

Skills

Interpersonal skills

Team collaboration

Confidentiality

Fast-paced environment

Education

High school diploma / GED

Tools

MS Office

EMR system

Multi-line telephone

Job description

General Summary

As the first point of contact for patients arriving at UCAs clinics, the Medical Front Desk Clerk will greet and assist patients with check-in at kiosks, collection of necessary documents, inputting information into EMR system, preparing file for office visit, and notifying physician or nurse that patient is ready to be taken back. Upon conclusion of service, schedules follow-up appointments and communicates instructions for additional services.

General Summary

As the first point of contact for patients arriving at UCAs clinics, the Medical Front Desk Clerk will greet and assist patients with check-in at kiosks, collection of necessary documents, inputting information into EMR system, preparing file for office visit, and notifying physician or nurse that patient is ready to be taken back. Upon conclusion of service, schedules follow-up appointments and communicates instructions for additional services.

Essential Functions

• Greet patient and family members or caregiver at check in and answer questions regarding UCAs check in process.
• Provide support to complete check in process including assisting patients with kiosks, collection of documents relevant to patient visit, insurance cards, co-pay or deductibles.
• Acts as a patient escort when needed, assisting patient to ingress or egress facility, or to UCA exam room.
• Prepare patient file for visit, ensuring that confidentiality is maintained.
• Maintains contact with secretary, nurse, and/or physician that patient has arrived and is ready for services.
• Performs check out function through EMR system.
• Schedule patient follow-up appointments according to physician schedules.
• Provide patient with instructions for imaging and/or other services and appointments.
• Responsible for the collection, organization, and disbursement of superbills.
• Attends organization or departmental meetings as required.
• Other duties as assigned.

Qualifications

Minimum Qualifications

• Must show the ability to have excellent interpersonal skills and communication to interact with all walks of life, internal and external to UCA, from all educational or cultural backgrounds.
• Must show the ability to work independently or within a team in a fast-paced environment.
• Must show proficiency in use of a variety of office equipment including a PC, Windows, MSOffice, EMR system, multi-line telephone, copier, facsimile machine, etc.
• Must show the ability to maintain confidentiality, including strict adherence to HIPAA and UCA Guidelines.
• Must have a high school diploma or GED equivalent.

Preferred Qualifications

• Bilingual in English and Spanish.
• May have previous experience in healthcare or in a physician clinic setting.
• May demonstrate a good working knowledge of medical terminology.

Licensure, Certification, Registration Requirements

None.

Supervisory Requirements

This position will not supervise any other staff members.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit, handle, or feel objects, tools, or controls; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear. The employee must occasionally lift and/or move more than 45 pounds.