Freelance Onsite Event Coordinator — NYC

Visit.org, Inc.; New York (NY); On-site; USD 34,000 - 55,000; Full time

Benefits offered by this job

Competitive hourly rate

Meaningful and impactful work

Networking with social impact-minded|

Resume-building opportunities

Potential for recurring freelanceemlo

Job summary

Visit.org, Inc. is seeking an experienced Freelance Event Specialist in New York, NY to manage the logistics of in-person events. The role requires ownership of on-site setup, staffing, guest check-in, and post-event breakdown, with flexibility for nights and weekends.

Ideal candidates have corporate event experience, strong communication, and a drive to deliver excellent customer experiences. This per-event contract role offers the chance to contribute to meaningful volunteer experiences and

Qualifications

• Fluency in English and strong communication skills.
• Based in New York, NY, United States.
• Schedule flexibility with availability to work on a contract per-event basis, as needed.
• Experience in complex, large-scale events and smaller executive-level intimate events.
• Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience.
• Resourcefulness, have the ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations.
• Quick thinker — in the life of events, we have a back-up plan for the back-up plan; you can problem-solve on the fly
• Self-starter who is organized and detail-oriented
• You love building relationships with customers and enjoy customer service
• Experience with group facilitation and managing group dynamics
• You are able to work flexible hours, including nights and weekends, as needed
• Willing and eager to travel to various areas of the local region
• You have super strong interpersonal and customer service skills, especially in fast-paced situations
• Able to wear many hats and take on varied tasks and projects
• Comfort being present and interacting with large crowds
• Physical Demands: Lift up to 30 lbs.; stand for extended periods

Responsibilities

• Coordinate all event details, ship materials, and staff for each event; be on-site hands-on.
• Join virtual planning meetings with corporate partners, nonprofits, and Visit.org coordinators.
• Be on-site to set up, align with the onsite team, tear down, and ensure a high-quality customer experience.
• Serve as Visit.org representative, leader, and problem solver at events.
• Align roles with onsite team including host, nonprofit, venue, staff, and partner.
• Manage check-in and greet guests warmly.
• Problem-solve issues like missing supplies or tech challenges; escalate when needed.
• Provide updates, photos, and videos to the Events Team during the event.
• Breakdown after events and repackage/ship materials to distribution centers.
• Pack supplies and add shipping labels as needed.

Skills

Fluent English

Strong communication

Travel readiness

Contract per-event

Job description

Visit.org, Inc. is seeking an experienced Freelance Event Specialist in New York, NY to manage the logistics of in-person events. The role requires ownership of on-site setup, staffing, guest check-in, and post-event breakdown, with flexibility for nights and weekends.

Ideal candidates have corporate event experience, strong communication, and a drive to deliver excellent customer experiences. This per-event contract role offers the chance to contribute to meaningful volunteer experiences and