Project Finance Coordinator

gameseven; New York (NY); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Benefits

Discretionary bonus

Job summary

Game Seven Agency is seeking a Project Finance Coordinator to monitor budgets, assist in payroll for freelancers, and ensure accurate cost tracking across client projects.

You will support setup, reconciliation, and reporting while collaborating with Accounts and Production teams to maximize profitability and efficiency in a fast-paced agency environment.

Qualifications

• BA/BS in economics, finance, accounting or related field required.
• 1–3 years of finance or accounting experience, preferably in an agency environment.
• Familiarity with GAAP principles.
• Strong quantitative skills and ability to analyze financial data.
• Acute attention to detail and thoroughness.
• Excellent communication and organization skills.
• Confidentiality regarding company finances and data.
• Ability to handle multiple tasks in a fast-paced environment.
• Proficiency with Excel/Google Sheets/Workspace.

Responsibilities

• Support the full project financial lifecycle from origination through close, including job setup, SOW/PO tracking, budget reconciliation, and final reporting.
• Assist in implementing accounting software processes, including job estimates, resource assignment, and profitability tracking.
• Monitor project budgets and flag unanticipated costs or out-of-scope work requiring change orders.
• Review project financial reports for accuracy: invoices, reports, payroll, expenses, and time.
• Partner with Accounts and Production teams to understand scope, costs, and profitability.
• Adhere to deadlines, communicate risks, and suggest process improvements.
• Participate in finance meetings to review account health and invoicing.
• Ensure Navan and other platforms are up-to-date with approved expenses.
• Track OOP expenses and ensure client funds are in-house before vendor payments.

Skills

Financial analysis

GAAP knowledge

Budget reconciliation

Attention to detail

Communication

Organization

Excel proficiency

Education

BA/BS in economics, finance, accounting

Tools

Microsoft Excel

Google Sheets

Google Workspace

Job description

Game Seven Agency, an Excel Sports Management Company, is a full service creative and experiential agency that lives for sport, music and culture. From the biggest moments to the smallest details, we pride ourselves on being in the know and building relationships that matter, for brands that matter.

Our team is comprised of creatives, strategists, producers, designers, project managers, influencer managers, filmmakers, volunteers, activists, ballplayers, hypebeasts, social media moguls, runners, mixologists, party promoters, hip-hop elitists, show-bingers, hot-take havers, vintage t-shirt collectors, fitness fanatics, pet parents, plant parents, human parents, and general good time havers.

Clients include Hennessey, Nike, Jordan, Spotify, Meta, Instagram, TikTok, Amazon, Timberland, Oakley, Footlocker, Chime, Fanatics, Bleacher Report, Uninterrupted, and more.

Game Seven Marketing is an Equal Opportunity Employer (EOE).

Job Function

The Project Finance Coordinator supports the day-to-day monitoring of project financials and assists in the reconciliation of project budgets across the agency, ensuring that all project-related costs are accurately tracked and accounted for within final reports. They will also assist with the payroll submission process for freelance and part-time project staff. The Project Finance Coordinator should have a strong interest in financial management and accounting, and a desire to contribute to the financial health of the agency.

Key Responsibilities

• Support the full project financial lifecycle from origination through close, including job setup, SOW/PO tracking, budget reconciliation, and final reporting.
• Assist in the implementation of company accounting software processes and procedures, including creation and input of job estimates, assignment of job resources, and overall job profitability tracking.
• Monitor project status and budgets on a regular basis, flagging unanticipated costs, overages, or out-of-scope work that may require change orders or client budget conversations.
• Review project financial reports for accuracy, covering vendor invoices, credit card reports, staffing payroll, internal expenses, and employee time.
• Partner with Accounts and Production teams to understand project scopes, anticipated costs, and client profitability, helping identify overservicing or efficiency risks.
• Adhere to deadlines, proactively communicate risks to delivery, and contribute ideas to improve financial processes and agency efficiency.
• Participate in recurring finance and operations meetings with account leads to review account health, track invoicing and collections, and align on actions needed to keep projects on budget.
• Monitor hours/fee pacing across active accounts; ensure expense management platforms (e.g., Navan) are kept current with correctly tagged, approved expenses flowing into financial reporting.
• Track OOP expenses against budgets and confirm client funds are in-house ahead of upcoming vendor payments; support timely credit card reporting and freelancer payroll submissions.

Requirements & Skills

• BA or BS in economics, finance, accounting, or related fields.
• 1-3 years of finance or accounting experience, preferably within an agency environment.
• Familiarity with GAAP principles.
• Strong quantitative skills and an ability to analyze and synthesize financial data.
• Acute attention to detail and thoroughness with all assigned tasks.
• Excellent communication and organization skills.
• Understanding of confidentiality as it pertains to company finances and personal financial information.
• Ability to work efficiently in a fast-paced environment with tight deadlines.
• Ability to manage multiple tasks and projects at any given time.
• Highly competent with Microsoft Excel, Google Sheets, and all Google Workspace tools.
• This role is not eligible for sponsorship.

The pay range for this position is $55,000 - $60,000 per year. The position is also eligible for benefits and a discretionary bonus. Please note that compensation information is a good-faith assessment associated with this position only and is provided pursuant to local salary transparency laws.

Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.

Equal Employment Opportunity

Game Seven provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, ter