Project Finance Coordinator

Game-Seven; New York (NY); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Benefits package

Discretionary bonus

Job summary

Game Seven Agency, an Excel Sports Management Company, is seeking a Project Finance Coordinator to monitor project financials and assist in budgeting across the agency. You will help ensure costs are tracked and reported accurately, and support payroll submissions for freelance staff.

The role involves full lifecycle financial tasks, software process improvements, and close collaboration with Accounts and Production to protect profitability.

Qualifications

• BA or BS in economics, finance, accounting or related fields.
• 1–3 years of finance or accounting experience, preferably in an agency environment.
• Familiarity with GAAP principles.
• Strong quantitative skills and ability to analyze and synthesize financial data.
• Excellent communication and organization skills.

Responsibilities

• Support the full project financial lifecycle from origination through close, including job setup, SOW/PO tracking, budget reconciliation, and final reporting.
• Assist in implementing accounting software processes and procedures, including creation and input of job estimates and profitability tracking.
• Monitor project status and budgets, flag unexpected costs or overages, and discuss change orders with clients.
• Review project financial reports for accuracy across vendor invoices, credit card, payroll, and expenses.
• Collaborate with Accounts and Production to understand scopes, costs, and profitability, mitigate overservicing or risks.
• Adhere to deadlines, communicate risks, and suggest process improvements.
• Participate in recurring finance and operations meetings to review account health and invoicing.
• Track hours/fee pacing and ensure expenses flow into reporting.

Skills

Financial analysis

GAAP

Attention to detail

Communication

Independent work

Education

BA/BS in economics, finance, or accounting

Tools

Microsoft Excel

Google Sheets

Google Workspace

Job description

Game Seven Agency, an Excel Sports Management Company, is a full service creative and experiential agency that lives for sport, music and culture. From the biggest moments to the smallest details, we pride ourselves on being in the know and building relationships that matter, for brands that matter.

Our team is comprised of creatives, strategists, producers, designers, project managers, influencer managers, filmmakers, volunteers, activists, ballplayers, hypebeasts, social media moguls, runners, mixologists, party promoters, hip-hop elitists, show-bingers, hot-take havers, vintage t-shirt collectors, fitness fanatics, pet parents, plant parents, human parents, and general good time havers.

Clients include Hennessey, Nike, Jordan, Spotify, Meta, Instagram, TikTok, Amazon, Timberland, Oakley, Footlocker, Chime, Fanatics, Bleacher Report, Uninterrupted, and more.

Game Seven Marketing is an Equal Opportunity Employer (EOE).

Job Function:

The Project Finance Coordinator supports the day-to-day monitoring of project financials and assists in the reconciliation of project budgets across the agency, ensuring that all project-related costs are accurately tracked and accounted for within final reports. They will also assist with the payroll submission process for freelance and part-time project staff. The Project Finance Coordinator should have a strong interest in financial management and accounting, and a desire to contribute to the financial health of the agency.

The Project Finance Coordinator will be expected to support a range of tasks; including, but not limited to:

• Support the full project financial lifecycle from origination through close, including job setup, SOW/PO tracking, budget reconciliation, and final reporting.
• Assist in the implementation of company accounting software processes and procedures, including creation and input of job estimates, assignment of job resources, and overall job profitability tracking.
• Monitor project status and budgets on a regular basis, flagging unanticipated costs, overages, or out-of-scope work that may require change orders or client budget conversations.
• Review project financial reports for accuracy, covering vendor invoices, credit card reports, staffing payroll, internal expenses, and employee time.
• Partner with Accounts and Production teams to understand project scopes, anticipated costs, and client profitability, helping identify overservicing or efficiency risks.
• Adhere to deadlines, proactively communicate risks to delivery, and contribute ideas to improve financial processes and agency efficiency.
• Participate in recurring finance and operations meetings with account leads to review account health, track invoicing and collections, and align on actions needed to keep projects on budget.
• Monitor hours/fee pacing across active accounts; ensure expense management platforms (e.g., Navan) are kept current with correctly tagged, approved expenses flowing into financial reporting.
• Track OOP expenses against budgets and confirm client funds are in-house ahead of upcoming vendor payments; support timely credit card reporting and freelancer payroll submissions.

Requirements & Skills

• BA or BS in economics, finance, accounting, or related fields.
• 1–3 years of finance or accounting experience, preferably within an agency environment.
• Familiarity with GAAP principles.
• Strong quantitative skills and an ability to analyze and synthesize financial data.
• Acute attention to detail and thoroughness with all assigned tasks.
• Excellent communication and organization skills.
• Understanding of confidentiality as it pertains to company finances and personal financial information.
• Ability to work efficiently in a fast-paced environment with tight deadlines.
• Ability to manage multiple tasks and projects at any given time.
• Highly competent with Microsoft Excel, Google Sheets, and all Google Workspace tools.

The pay range for this position is $55,000 - $60,000 per year. The position is also eligible for benefits and a discretionary bonus.

Please note that compensation information is a good‑faith assessment associated with this position only and is provided pursuant to local salary transparency laws.

Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.

This role is not eligible for sponsorship.

Game Seven provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, leaves of absence, compensation, and training.