Franchise Contracts Administrator (Contractor)

Xponential Fitness, LLC; Irvine (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Job summary

Xponential Fitness, LLC is seeking a Franchise Contracts Administrator on a contract basis to manage the lifecycle of franchise agreements, amendments, and related legal documents from intake to filing. You will track key dates, verify FDDs, and ensure regulatory compliance across multiple franchise locations in Irvine and beyond.

Responsibilities include drafting and processing agreements, maintaining an accurate records system, coordinating with development teams and legal counsel, and

Qualifications

• 2–4 years in contract administration, legal ops, or franchise management.
• Detail-oriented with strong written communication.
• Experience with governance, auditing, and document controls.

Responsibilities

• Draft, review, and process franchise agreements, renewals, and transfers using standard templates.
• Maintain an accurate tracking system for franchise records, contract milestones, expiration dates, and fees.
• Verify that all agreements align with current Franchise Disclosure Documents (FDDs) and state/federal regulations.
• Coordinate with franchise development teams, legal counsel, and prospective franchisees to gather required signatures and documentation.
• Assist with internal audits of franchise files and ensure missing documents are promptly collected and filed.

Skills

Franchise contracts

Contract administration

Documentation & records

CRM familiarity

Attention to detail

Communication

Education

Business/Paralegal degree

Tools

Contract management software

Job description

Position:Franchise Contracts Administrator (Contractor)

Location: Irvine, CA

Job Id:200

# of Openings:1

Who We Are

Xponential Fitness is a leading global franchisor of health and wellness brands. Through its mission to make boutique health and wellness experiences accessible to everyone, the Company operates a diversified platform of five brands spanning across verticals including Pilates, barre, stretching, strength-training, and yoga. In partnership with its franchisees, Xponential brands offer energetic, accessible, and personalized workout experiences led by highly qualified instructors in studio locations across 49 U.S. states, Puerto Rico, and 30 countries globally. Xponential’s portfolio of brands includes Club Pilates, the largest Pilates brand in the United States; StretchLab, a concept offering one-on-one and group stretching services; YogaSix, one of the largest franchised yoga brands in the United States; Pure Barre, a total body workout that uses the ballet barre to perform small isometric movements, and one of the largest Barre brand in the United States; and BFT, a functional training and strength-based program.

Position Summary

We are seeking a Franchise Contracts Administrator who will manage the lifecycle of franchise
agreements, amendments, and related legal documentation on a contract basis. You will ensure
accuracy, track key dates, and maintain compliance with franchise disclosure documents
(FDDs) and regulatory standards.

Key Responsibilities

• Draft, review, and process franchise agreements, renewals, and transfers using standard templates.
• Maintain an accurate tracking system for franchise records, contract milestones, expiration dates, and fees.
• Verify that all agreements align with current Franchise Disclosure Documents (FDDs) and state/federal regulations.
• Coordinate with franchise development teams, legal counsel, and prospective franchisees to gather required signatures and documentation.
• Assist with internal audits of franchise files and ensure missing documents are promptly collected and filed.

Qualifications

• Associate or bachelor’s degree in business, Paralegal Studies, or a related field preferred.
• 2–4 years of experience in contract administration, legal operations, or franchise management.
• Strong attention to detail, proficiency in contract management software, and excellent written communication.
• Experience managing document governance, auditing, and operational record validation.

Preferred Skills

• Experience supporting franchise organizations or multi-location businesses.
• Familiarity with franchise agreements, compliance processes, and operational documentation standards.
• Knowledge of process mapping and workflow optimization.
• Experience with CRM integrations and operational systems.
• Strong communication and stakeholder management skills.
• High attention to detail and process discipline.

Core Competencies

• FranConnect and Zoho CRM Administration
• Franchise Operations
• Document Lifecycle Management
• Compliance & Data Auditing
• Workflow Automation
• User Access Governance
• Data Integrity Management
• Process Improvement
• Reporting & Analytics
• Operational Support

Xponential Fitness LLC. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.