Franchise Contracts Administrator (Contractor)

Xponential Fitness; Irvine (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

Xponential Fitness is hiring a Franchise Contracts Administrator to manage the lifecycle of franchise agreements, amendments, and related legal documentation on a contract basis. You will ensure accuracy, track key dates, and maintain compliance with FDDs and regulatory standards.

You will draft, review, and process agreements, maintain contract milestones, and coordinate with development teams and counsel to gather signatures.

Qualifications

• Associate or bachelor’s degree in business, paralegal studies, or related field.
• 2–4 years of experience in contract administration, legal operations, or franchise management.
• Strong attention to detail; proficiency in contract management software; excellent written communication.

Responsibilities

• Draft, review, and process franchise agreements, renewals, and transfers using standard templates.
• Maintain an accurate tracking system for franchise records, contract milestones, expiration dates, and fees.
• Verify that all agreements align with current Franchise Disclosure Documents (FDDs) and state/federal regulations.
• Coordinate with franchise development teams, legal counsel, and prospective franchisees to gather required signatures and documentation.
• Assist with internal audits of franchise files and ensure missing documents are promptly collected and filed.

Skills

Attention to detail

Written communication

Process discipline

Stakeholder management

Education

Associate or bachelor’s degree in business or paralegal studies

Tools

FranConnect

Zoho CRM

Contract management software

Job description

Who We Are
Xponential Fitness is a leading global franchisor of health and wellness brands. Through its mission to make boutique health and wellness experiences accessible to everyone, the Company operates a diversified platform of five brands spanning across verticals including Pilates, barre, stretching, strength‑training, and yoga. In partnership with its franchisees, Xponential brands offer energetic, accessible, and personalized workout experiences led by highly qualified instructors in studio locations across 49 U.S. states, Puerto Rico, and 30 countries globally. Xponential’s portfolio of brands includes Club Pilates, the largest Pilates brand in the United States; StretchLab, a concept offering one‑on‑one and group stretching services; YogaSix, one of the largest franchised yoga brands in the United States; Pure Barre, a total body workout that uses the ballet barre to perform small isometric movements, and one of the largest Barre brand in the United States; and BFT, a functional training and strength‑based program.

Position Summary

We are seeking a Franchise Contracts Administrator who will manage the lifecycle of franchise agreements, amendments, and related legal documentation on a contract basis. You will ensure accuracy, track key dates, and maintain compliance with franchise disclosure documents (FDDs) and regulatory standards.

Key Responsibilities

• Draft, review, and process franchise agreements, renewals, and transfers using standard templates.
• Maintain an accurate tracking system for franchise records, contract milestones, expiration dates, and fees.
• Verify that all agreements align with current Franchise Disclosure Documents (FDDs) and state/federal regulations.
• Coordinate with franchise development teams, legal counsel, and prospective franchisees to gather required signatures and documentation.
• Assist with internal audits of franchise files and ensure missing documents are promptly collected and filed.

Qualifications

• Associate or bachelor’s degree in business, Paralegal Studies, or a related field preferred.
• 2–4 years of experience in contract administration, legal operations, or franchise management.
• Strong attention to detail, proficiency in contract management software, and excellent written communication.
• Experience managing document governance, auditing, and operational record validation.

Preferred Skills

• Experience supporting franchise organizations or multi‑location businesses.
• Familiarity with franchise agreements, compliance processes, and operational documentation standards.
• Knowledge of process mapping and workflow optimization.
• Experience with CRM integrations and operational systems.
• Strong communication and stakeholder management skills.
• High attention to detail and process discipline.

Core Competencies

• FranConnect and Zoho CRM Administration
• Franchise Operations
• Document Lifecycle Management
• Compliance & Data Auditing
• Workflow Automation
• User Access Governance
• Data Integrity Management
• Process Improvement
• Reporting & Analytics
• Operational Support

Xponential Fitness LLC. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.