Founding Executive Assistant to the C‑Suite Team (Remote)

Archy; United States; Remote; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health & Wellness

Competitive Compensation

Flexibility & Remote Support

Team Connection

Job summary

Archy, a fast-growing dental software company, is seeking its first Executive Assistant to support the CEO, COO, and CTO. This role shapes the EA function from the ground up, handling calendars, travel, meetings, and confidential matters with discretion.

You will anticipate needs, manage relationships across executives and stakeholders, and drive structured operations in a rapidly changing startup environment.

Qualifications

• 5+ years supporting senior executives, preferably founders or C-suite at a high-growth company.
• Ability to make independent decisions, filter requests, and escalate when needed.
• Proven discretion handling highly sensitive information with integrity.
• Forward-thinking mindset to identify friction and prevent issues before they arise.
• Exceptional written communication and ability to draft messages in another voice.
• Systems-driven organization with robust follow-through on actions.

Responsibilities

• Manage complex calendars for three executives with prioritized focus.
• Coordinate domestic travel, itineraries, and changes as needed.
• Prepare agendas, capture decisions, and ensure follow-through on actions.
• Act as trusted liaison with internal and external stakeholders.
• Coordinate board/investor schedules, logistics, and follow-ups.
• Plan leadership offsites, team events, and company conferences.
• Handle expense reporting, vendor management, and contract routing.
• Proactively follow up with senior leaders to keep priorities moving.

Skills

Executive support

Judgment & escalation

Discretion

Proactive anticipation

Written communication

Follow-through

Tools

Google Workspace

Slack

AI tooling

Job description

Archy, a fast-growing dental software company, is seeking its first Executive Assistant to support the CEO, COO, and CTO. This role shapes the EA function from the ground up, handling calendars, travel, meetings, and confidential matters with discretion.

You will anticipate needs, manage relationships across executives and stakeholders, and drive structured operations in a rapidly changing startup environment.