Founders’ Operations Partner — Executive Scheduling Systems

Aurelius Systems; San Francisco (CA); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Competitive salary

Equity

Health insurance

Job summary

Aurelius Systems, a fast-moving defense tech startup in San Francisco, is hiring an Executive Assistant to work directly with the founders and leadership team. You will own systems and coordination that accelerate the company, from scheduling to internal documentation and vendor management.

You’ll bring structure to ambiguity, close loops quickly, and become the trusted person who handles high-priority operational work and sensitive information.

Qualifications

• 2–5 years of experience in executive operations or founder’s office roles.
• Exceptional organizational ability and comfort managing many threads at once.
• Strong judgment and the ability to turn a vague problem into a clear plan.
• Bias toward simple systems that work now, not overbuilt process.
• Clear, direct communication across leadership, teammates, and vendors.
• High trust, strong follow-through, and discretion handling sensitive information.

Responsibilities

• Manage executive and team scheduling, calendars, and meeting coordination for the CEO and CTO.
• Coordinate travel, lodging, and logistics for team travel, demos, offsites, and visits.
• Handle vendor coordination, renewals, contracts, and office administration.
• Create and maintain internal documentation, trackers, and knowledge bases.
• Administer internal tools and SaaS access provisioning and renewals.
• Coordinate visitors, NDAs, scheduling, and site-visit logistics.
• Oversee onboarding logistics and office operations as the company scales.
• Tackle special projects and high-priority operational work with clear ownership.

Skills

Executive operations

Organizational ability

Decision making

Communication

Startup experience

Education

No degree required

Tools

SaaS administration

Job description

Aurelius Systems, a fast-moving defense tech startup in San Francisco, is hiring an Executive Assistant to work directly with the founders and leadership team. You will own systems and coordination that accelerate the company, from scheduling to internal documentation and vendor management.

You’ll bring structure to ambiguity, close loops quickly, and become the trusted person who handles high-priority operational work and sensitive information.