Founders' Executive Assistant — Remote, AI-Driven Support

Paires; United States; Remote; GBP 42,000 - 65,000; Full time

Benefits offered by this job

Fully remote

Job summary

Pairs is hiring an Executive Assistant to the Founders to own the calendars, correspondence, travel, and follow-through of our two co-founders.

The role requires protecting time across time zones, drafting in each founder's voice, and managing both inboxes with high confidentiality. You will build systems, support two principals, and work AI-first to anticipate needs and drive trust.

Fully remote, fast-moving environment with high autonomy and direct reporting to both founders.

Qualifications

• Experience supporting founders or C-level executives in fast-moving companies.
• Ability to manage multiple calendars across three or more time zones.
• Excellent written communication to draft in a founder's voice.
• End-to-end travel management with proactive disruptions handling.
• Ability to handle two principals with competing priorities.
• Discretion with confidential information as a reflex.
• Ability to build systems and automation for recurring work.
• Proficiency with modern AI-enabled scheduling and briefing tools.

Responsibilities

• Own calendars across time zones, resolve conflicts, protect preparation time.
• Manage both inboxes, draft replies in each founder's voice, keep important items from lagging.
• Plan and oversee travel, including disruptions resolved before the principal notices.
• Prepare meeting materials and ensure follow-through on actions.
• Track commitments made by founders, to whom, and by when.
• Build and maintain systems and automation around scheduling and briefings.

Skills

Calendar management across time zones

Email drafting in founder voice

Travel planning end-to-end

Discretion and confidentiality

Systems thinking and automation

Executive support for founders

Job description

Pairs is hiring an Executive Assistant to the Founders to own the calendars, correspondence, travel, and follow-through of our two co-founders.

The role requires protecting time across time zones, drafting in each founder's voice, and managing both inboxes with high confidentiality. You will build systems, support two principals, and work AI-first to anticipate needs and drive trust.

Fully remote, fast-moving environment with high autonomy and direct reporting to both founders.