Executive Assistant to Founders | Global Calendar Master

Generalist AI; San Mateo (CA); On-site; USD 110,000 - 140,000; Full time

Benefits offered by this job

Two annual trips to Boston office

Job summary

Generalist AI in San Mateo, CA seeks an experienced executive administrator to support the CEO and co-founder, boosting the team’s productivity by expertly planning calendars and coordinating travel. You’ll manage shifting priorities, handle diverse stakeholders, and ensure critical details never slip through the cracks.

You'll thrive in a fast-moving startup environment, keeping executives on time, prepared, and focused on high-impact work, while also assisting with broader team coordination

Qualifications

• 3+ years of administrative or executive support in a fast-paced environment.
• Outstanding organizational skills and attention to detail.
• Excellent written and verbal communication and listening skills.
• Strong problem-solving, time-management, and prioritization skills.
• Adaptable, discreet, with high integrity handling sensitive information.
• Expert with G-Suite (Google Calendar, Gmail, Docs, Sheets).

Responsibilities

• Calendar & scheduling: Manage complex calendars across time zones and prioritize plans.
• Travel & logistics: Book/adjust travel, manage expenses, coordinate vendors and bills.
• Hosting & guest experience: Prepare for meetings and host candidates, partners, VIPs.
• Events & offsites: Plan and execute team events, offsites, and strategy sessions.
• Communications: Maintain responsiveness and professionalism across communications.

Skills

Calendar management

Organization

Communication

Time management

Discretion

G-Suite

Tools

G-Suite

Job description

Generalist AI in San Mateo, CA seeks an experienced executive administrator to support the CEO and co-founder, boosting the team’s productivity by expertly planning calendars and coordinating travel. You’ll manage shifting priorities, handle diverse stakeholders, and ensure critical details never slip through the cracks.

You'll thrive in a fast-moving startup environment, keeping executives on time, prepared, and focused on high-impact work, while also assisting with broader team coordination