Founder's EA — Scheduling, Proposals, Hiring

LevelUp; United States; Remote; USD 14,000 - 16,000; Full time

Benefits offered by this job

Equipment provided

HMO + 13th month pay

Job summary

LevelUp is seeking an Executive Assistant to be the founder's right hand in a fast-paced, US-focused consulting business. You will proactively manage calendars, coordinate client interactions, and drive hiring and project workflows.

Expect to build systems from the ground up and maintain high-quality, proactive communication across time zones. You will handle scheduling, proposal updates, invoicing, and training coordination, while using AI tools to review outputs before distribution.

Qualifications

• At least 4 years of experience directly supporting a founder, business owner, or senior executive, taking full ownership of their calendar and tasks.
• Proven track record of driving work to completion, especially when outcomes depend on other people.
• The confidence to politely push back on senior leadership regarding time, deadlines, or pending items.
• Excellent written English, ensuring clear, concise communication on the first pass.
• Sound judgment managing calendars across US time zones, protecting focus time.
• Strong proficiency in Google Workspace and Microsoft Office.
• Hands-on experience configuring and managing task/project tools (e.g., Monday.com, ClickUp, Asana, Notion, Trello).
• Ability to transform raw content into polished presentations.
• Experience using AI tools with strong verification of outputs.

Responsibilities

• Update proposals, verify numbers and terms, and manage the approval process to keep deals moving.
• Manage complex scheduling, booking 20+ meetings per week with breaks and focus time.
• Resolve calendar conflicts by offering alternatives and checking priorities.
• Provide daily morning briefs on ongoing projects (proposals, client deliverables, hiring, invoices).
• Generate invoices, track payments, and pursue overdue accounts.
• Drive hiring by screening CVs, scheduling interviews, and outlining next steps.
• Coordinate training sessions and retreats, managing agendas and logistics.
• Turn raw founder content into polished, professional decks.
• Evaluate and implement simple task/scheduling tools for broad adoption.

Skills

Calendar management

Executive support

Task management

Google Workspace

AI tools usage

Tools

Google Workspace

Microsoft Office

Monday.com

ClickUp

Asana

Notion

Trello

Job description

LevelUp is seeking an Executive Assistant to be the founder's right hand in a fast-paced, US-focused consulting business. You will proactively manage calendars, coordinate client interactions, and drive hiring and project workflows.

Expect to build systems from the ground up and maintain high-quality, proactive communication across time zones. You will handle scheduling, proposal updates, invoicing, and training coordination, while using AI tools to review outputs before distribution.