Part-Time Foundation Admin Assistant – Donor & Data

Motlow; Memphis (TN); On-site; USD 21,000 - 30,000; Part time

Job summary

Southwest Tennessee Community College seeks a highly organized, customer-focused Part-Time Foundation Administrative Assistant to support the daily operations of the Office of Institutional Advancement and the SWTCC Foundation. This role handles donor relations, gift processing, stewardship activities, and data management with a strong emphasis on confidentiality and professionalism.

The position involves coordinating donor engagement, preparing reports, managing events, and supporting

Qualifications

• High School Diploma or GED required.
• Minimum of ten (10) years of progressively responsible administrative support experience.
• Demonstrated experience managing confidential information and maintaining accurate records.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.

Responsibilities

• Foundation and Donor Support: Assist with donor data entry and maintenance of donor records, contact information, gifts, pledges, and stewardship activities.
• Gift Processing and Financial Coordination: Assist with the processing, tracking, and documentation of gifts, pledges, sponsorships, and contributions.
• Administrative Support: Provide administrative support to the Vice President of Advancement & Communications and Institutional Advancement staff.
• Event and Foundation Board Support: Assist with planning and execution of Foundation events, donor recognition activities, scholarship programs, fundraising initiatives, and community engagement events.
• Data Management and Reporting: Maintain confidential donor, financial, and Foundation records.

Skills

Administrative support

Confidentiality

Microsoft Office

Customer service

Data entry

Education

High school diploma or GED

Associate's degree or higher

Tools

Excel

Word

Outlook

PowerPoint

Job description

Southwest Tennessee Community College seeks a highly organized, customer-focused Part-Time Foundation Administrative Assistant to support the daily operations of the Office of Institutional Advancement and the SWTCC Foundation. This role handles donor relations, gift processing, stewardship activities, and data management with a strong emphasis on confidentiality and professionalism.

The position involves coordinating donor engagement, preparing reports, managing events, and supporting