Foundation Coordinator

Ec3pa; Erie (Erie County); Hybrid; USD 28,000 - 33,000; Part time

Job summary

Erie County Community College (EC3) is seeking a Foundation Coordinator (Part-Time, 25 hours/week) to advance fundraising, donor relations, and scholarship administration. The role supports external affairs, plans events, and maintains donor files and master database.

Responsibilities include building relationships with donors and partners, coordinating operational tasks, preparing reports, and supporting campaigns while ensuring donor restrictions and college policies are followed.

Qualifications

• Valid state-issued driver's license with reliable transportation.
• Background and state child abuse clearances.
• Associate's and/or Bachelor's degree preferred.
• Experience in administrative coordination, nonprofit operations, fundraising support, or event planning.
• Ability to work with internal and external stakeholders.

Responsibilities

• Maintain positive relationships with donors, alumni, community partners, and other stakeholders.
• Coordinate the daily administrative operations of the EC3 Foundation.
• Maintain accurate EC3 Foundation records, donor files, correspondence, and documentation by working in the master database, including processing, recording, and acknowledging contributions.
• Assist with preparing reports, presentations, meeting agendas, and other materials as needed.
• Maintain foundation calendars, track deadlines, and coordinate ongoing projects.
• Support planning, coordination, and implementation of fundraising campaigns.
• Coordinate administration of Foundation-funded scholarships.
• Work with departments to ensure scholarship funds follow donor restrictions and policies.
• Assist with all Foundation event planning.
• Manage the EC3 Alumni Network.
• Maintain confidentiality and discretion with sensitive information.

Skills

Organizational skills

Communication skills

Customer service

Team collaboration

MS Office

Education

Associate's degree

Bachelor's degree

Tools

MS Office Suite

Outlook

Job description

Erie County Community College (EC3) is committed to empowering individual learners and cultivating a skilled workforce to strengthen Erie County. Guided by values of a welcoming and collaborative environment, innovative and excellent education, workforce and economic impact, and intentional and sustainable growth, EC3 transforms lives through accessible, workforce-focused education and community partnership.

At EC3, we are looking for individuals who demonstrate the following values in their daily work:

• Innovative Mindset: Encourages creativity, adaptability, and forward-thinking by being open to new ideas, improving processes, and adjusting to change as priorities evolve.
• Communication: Demonstrates clear, timely, and respectful communication, ensuring information is shared appropriately and concerns are addressed constructively.
• Accountability: Takes responsibility for outcomes, follows through on commitments, meets deadlines, and maintains accuracy and reliability in work.
• Student and Stakeholder Focus: Emphasizes effective service and responsiveness, recognizing how operational work supports students, stakeholders, and the institution as a whole.
• Teamwork: Promotes a positive, respectful, and inclusive environment by collaborating with others, supporting shared goals, and contributing to overall college success.

Position Overview – Foundation Coordinator (Part-Time 25 hours/week)

The Foundation Coordinator supports the EC3 Foundation's mission by coordinating fundraising activities, donor relations, scholarship administration, special events, and external affairs operations.

Hourly Rate Range: $20.00 – $24.00

Key Responsibilities and Accountabilities

This list is meant to be representative and not exhaustive in nature. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Maintain positive relationships with donors, alumni, community partners, and other stakeholders.
• Coordinate the daily administrative operations of the EC3 Foundation.
• Maintain accurate EC3 Foundation records, donor files, correspondence, and supporting documentation by working in the master database. This includes processing, recording, and acknowledging all charitable contributions.
• Assist with preparing reports, presentations, meeting agendas, and other materials as needed.
• Maintain foundation calendars, track deadlines, and coordinate ongoing projects.
• Support the planning, coordination, and implementation of fundraising campaigns.
• Coordinate the administration of Foundation-funded scholarships.
• Work with appropriate departments to ensure scholarship funds are administered according to donor restrictions, fund agreements, and institutional policies.
• Assist with all Foundation event planning.
• Manage the EC3 Alumni Network.
• Maintain confidentiality and exercise appropriate discretion when handling donor, student, and financial information.
• Perform other duties as assigned.

Required Qualifications

• Possess a valid state-issued driver's license, with access to reliable transportation (with up-to-date insurance) for use to and from off-campus activities and events.
• Pass background and state child abuse clearances.

Preferred Qualifications

• Associate's and/or Bachelor's degree from an accredited college or university preferred.
• Experience in administrative coordination, nonprofit operations, fundraising support, or event planning.
• Demonstrated ability to work with internal and external stakeholders.

Skills

• Excellent organization with a strong attention to detail.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to provide responsive, courteous, and professional service to internal and external constituents.
• Ability to work independently with minimal supervision and as a collaborative team member.
• MS Office (Word, Excel, PowerPoint), Outlook, Email, and internet search engines.

EEO Statement: Erie County Community College is committed to and affirms a policy of equal employment opportunity to all applicants, employees, and students without regard to race, color, religion, sex, sexual orientation, age, national or ethnic origin, disability, genetic information, gender identification, status as a disabled or Vietnam era veteran, or any other legally protected characteristic and to provide each and every individual with the ability to work in a safe, productive and professional work environment that is free from discriminatory practices.