Foundation Accounts & Donor Steward

Mississippi University for Women; Columbus (MS); On-site; USD 42,000 - 62,000; Full time

Job summary

The Foundation Staff Accountant at Mississippi University for Women Foundation provides essential financial support, handles donor gifts, prepares reports, and maintains donor records in compliance with accounting standards.

The role assists with audits, reconciliations, and monthly processing while collaborating with the Foundation Accountant and Executive Director on key financial operations.

Qualifications

• Bachelor’s degree required in Accounting or Business Administration with an emphasis in finance or nonprofit management.
• Minimum of 3 years of relevant accounting or bookkeeping experience, preferably in a nonprofit, foundation, or higher education environment; 5 years preferred.
• Experience supporting general ledger maintenance, accounts payable/receivable, and financial reporting.
• Proficient in Microsoft Office Suite.
• Exposure to audit preparation, fund accounting, or donor fund tracking preferred.

Responsibilities

• Assists the Foundation Accountant and auditors to provide reports, records and other required documents.
• Supervises memorial and honorarium gift program.
• Receipts, posts, and processes gifts, honorariums and memorials received by the Foundation.
• Prepares, edits, and mails receipts and acknowledgments, honorarium and memorial letters.
• Manages matching gift program, prepares and sends request forms to employing companies, records pledges, receipts and prepares acknowledgments.
• Prepares and posts monthly recurring bank drafts, payroll donations, credit card transactions, reconciles corresponding deposits, manages donor records and prepares acknowledgments initially and annually.
• Prepares annual scholarship report letters, assembles with scholarship reports and mails, along with setting up funds.
• Creates and maintains all donor records, gifts, letters and other correspondence.
• Verifies and reconciles procurement card and bank card purchases as well as departmental budgets.
• Prepares contribution reports and reconciles deposits.
• Responsible for accounts payable in Financial Edge; prints accounts payable checks weekly.
• Prepares annual tax letters for monthly recurring bank drafts, payroll donations and credit card gifts.
• Prepares restricted fund reports and mails on a quarterly basis.
• Processes electronic payments during special events; assists with other functions for and during special events.
• Responsible for reconciliation of MUW Alumni Association bank accounts.
• Cross trains with the Foundation Accountant and Assistant to the Executive Director.
• Performs other reasonable duties as assigned by the Foundation Accountant or Executive Director.

Skills

Accounting

Nonprofit experience

Microsoft Office

Audits

General ledger

Donor fund tracking

Attention to Detail

Analytical Thinking

Time Management

Communication

Teamwork

Confidentiality

Adaptability

Education

Bachelor’s degree in Accounting or Business Administration

Tools

QuickBooks

Blackbaud Financial Edge

Microsoft Excel

Job description

The Foundation Staff Accountant at Mississippi University for Women Foundation provides essential financial support, handles donor gifts, prepares reports, and maintains donor records in compliance with accounting standards.

The role assists with audits, reconciliations, and monthly processing while collaborating with the Foundation Accountant and Executive Director on key financial operations.