Forestry District Administrative Assistant (Hybrid)

Commonwealth Of Pennsylvania; Penfield (PA); Hybrid; USD 47,000 - 71,000; Full time

Job summary

Commonwealth of Pennsylvania in Clearfield County seeks an Administrative Assistant 1 to support forest district operations and keep office tasks organized. You will assist with personnel actions, purchasing processes, and budget maintenance to ensure staff have the administrative support needed for forest projects.

The role emphasizes coordination of intake, postings, vendor communications, invoices, and timekeeping, with potential telework up to 2 days per pay period.

Qualifications

• Minimum experience or training as described: graduation from a four-year college or university or an equivalent combination of experience and training.
• PA residency requirement applies.
• Must be able to perform essential job functions.
• Employment preferences for qualified veterans apply.

Responsibilities

• Personnel Support: Prepare intake questions, submit job postings, and maintain personnel records.
• Purchasing Duties: Process purchasing documents, coordinate bids, and assist with vendor communication.
• Invoice Processing: Audit invoices, code payments, and reconcile district credit card records.
• Budget Tracking: Maintain allotment ledgers, monitor expenditures, and prepare budget requests.
• Office Administration: Draft letters, manage depository accounts, and organize revenue transmittals.
• Operational Assistance: Support dispatch duties, timekeeping needs, and fuelwood permit tracking.

Skills

Personnel support

Purchasing

Invoice processing

Budget tracking

Office administration

Operational assistance

Education

Four-year college degree

Job description

Commonwealth of Pennsylvania in Clearfield County seeks an Administrative Assistant 1 to support forest district operations and keep office tasks organized. You will assist with personnel actions, purchasing processes, and budget maintenance to ensure staff have the administrative support needed for forest projects.

The role emphasizes coordination of intake, postings, vendor communications, invoices, and timekeeping, with potential telework up to 2 days per pay period.