Administrative Assistant 1 - Moshannon Forest District, Clearfield County

Commonwealth Of Pennsylvania; Penfield (PA); Hybrid; USD 47,000 - 71,000; Full time

Job summary

Commonwealth of Pennsylvania in Clearfield County seeks an Administrative Assistant 1 to support forest district operations and keep office tasks organized. You will assist with personnel actions, purchasing processes, and budget maintenance to ensure staff have the administrative support needed for forest projects.

The role emphasizes coordination of intake, postings, vendor communications, invoices, and timekeeping, with potential telework up to 2 days per pay period.

Qualifications

• Minimum experience or training as described: graduation from a four-year college or university or an equivalent combination of experience and training.
• PA residency requirement applies.
• Must be able to perform essential job functions.
• Employment preferences for qualified veterans apply.

Responsibilities

• Personnel Support: Prepare intake questions, submit job postings, and maintain personnel records.
• Purchasing Duties: Process purchasing documents, coordinate bids, and assist with vendor communication.
• Invoice Processing: Audit invoices, code payments, and reconcile district credit card records.
• Budget Tracking: Maintain allotment ledgers, monitor expenditures, and prepare budget requests.
• Office Administration: Draft letters, manage depository accounts, and organize revenue transmittals.
• Operational Assistance: Support dispatch duties, timekeeping needs, and fuelwood permit tracking.

Skills

Personnel support

Purchasing

Invoice processing

Budget tracking

Office administration

Operational assistance

Education

Four-year college degree

Job description

Salary

$46,827.00 - $70,592.00 Annually

Location

Clearfield County, PA

Job Type

Civil Service Permanent Full-Time

Job Number

CS-2026-57476-08210

Department

Department of Conservation & Natural Resources

Division

CN Fors Dstr #9

Opening Date

09/03/2026

Closing Date

9/16/2026 11:59 PM Eastern

Job Code

08210

Position Number

00056319

Union

AFSCME

Bargaining Unit

A4

Pay Group

ST05

Bureau / Division Code

00388109

Bureau / Division

Bureau of Forestry / Moshannon Forest District #9

Worksite Address

3372 State Park Road

City

Penfield, Pennsylvania

Zip Code

15849

Contact Name

John Hecker

Contact Email

[e-mail]

THE POSITION

Are you searching for a meaningful career where you can support forest operations while keeping essential office tasks organized and running smoothly? As an Administrative Assistant 1 with the Department of Conservation & Natural Resources (DCNR), you will have the exciting opportunity to assist with a wide range of daily operations throughout the Moshannon Forest District. This position allows you to tend to personnel tasks, purchasing needs, and budgeting activities. You will help ensure that staff have the administrative support they need to manage forest projects. Apply today to play a key part in keeping our district efficient and well organized!

DESCRIPTION OF WORK

This role supports forest district operations by assisting with personnel actions, purchasing processes, and budget maintenance. As an Administrative Assistant 1, you will perform the following duties:

• Personnel Support: Prepare intake questions, submit job postings, and maintain personnel records
• Purchasing Duties: Process purchasing documents, coordinate bids, and assist with vendor communication
• Invoice Processing: Audit invoices, code payments, and reconcile district credit card records
• Budget Tracking: Maintain allotment ledgers, monitor expenditures, and prepare budget requests
• Office Administration: Draft letters, manage depository accounts, and organize revenue transmittals
• Operational Assistance: Support dispatch duties, timekeeping needs, and fuelwood permit tracking

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Overtime may be required during periods of emergency response to wildfires or other emergencies.
• Telework: You may have the opportunity to work from home (telework) part-time, up to 2 days per pay period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Penfield. The ability to telework is subject to change at any time. Additional details may be provided during the interview
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.