Foreclosure & Collections Legal Assistant (On-Site)

ADP, Inc.; Coral Gables (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Comprehensive benefits

Competitive salary

Job summary

Siegfried Rivera, P.A. is seeking a Legal Assistant for its Collections & Foreclosure Department in Coral Gables, FL. The ideal candidate has 2+ years in HOA/condo collections, foreclosure matters, and bankruptcy steps, with strong Word skills and attention to detail.

On-site role with daily client and attorney coordination. Responsibilities include managing a high-volume caseload, drafting notices and pleadings, and tracking timelines.

Qualifications

• Two years’ experience in Condominium and HOA collection and foreclosure matters.
• Experience handling bankruptcy-related matters, including reviewing bankruptcy notices, preparing proofs of claim, and understanding the impact of bankruptcy proceedings on collection and foreclosure actions.
• Strong understanding of Florida collection, foreclosure, condominium, homeowners' association, and bankruptcy procedures and court rules.
• Keen attention to detail and excellent organizational skills.
• Ability to manage multiple deadlines in a fast-paced environment.
• Experience with NetDocs is a plus.
• Must have proficiency with Microsoft Office.
• Seeking a minimum of an associate degree or certificate for legal assistant; however, may substitute experience for qualified/skilled candidates.
• Bilingual candidate is a plus.

Responsibilities

• Manage a high-volume caseload of residential and commercial foreclosure files.
• Prepare letters, notices, claims of liens, payoff statements, and payment plans.
• Answer phone calls and e-mails related to collection accounts.
• Receive and process payments.
• Maintain regular communication with supervising attorneys.
• Read and understand account ledgers and breakdown outstanding amounts.
• Help develop cases by maintaining contact with internal/external contacts involved in the case, generating status updates.
• Keep clients informed by communicating case progress.
• Draft and prepare pleadings, motions, notices, affidavits, and other foreclosure-related documents.
• Prepare files for summary judgment hearings, trials, and foreclosure sales.
• Track foreclosure timelines and ensure timely progression of matters.
• Schedule and coordinate hearings and communicate with opposing counsel.
• Able to adapt to changing priorities and work in a fast-paced environment with a "can do" positive attitude.
• Review and assist with bankruptcy matters affecting collection and foreclosure cases, including monitoring bankruptcy filings, preparing proofs of claim, reviewing notices, and coordinating with attorneys regarding bankruptcy-related actions.

Skills

Communication skills

Attention to detail

Organizational skills

Bilingual

Education

Associate degree or certificate

Tools

NetDocs

Microsoft Word

Microsoft Office

Job description

Siegfried Rivera, P.A. is seeking a Legal Assistant for its Collections & Foreclosure Department in Coral Gables, FL. The ideal candidate has 2+ years in HOA/condo collections, foreclosure matters, and bankruptcy steps, with strong Word skills and attention to detail.

On-site role with daily client and attorney coordination. Responsibilities include managing a high-volume caseload, drafting notices and pleadings, and tracking timelines.