Legal Assistant (Foreclosure -Collections)

Siegfried Rivera PA; Florida; On-site; USD 42,000 - 65,000; Full time

Job summary

Siegfried Rivera, P.A. in Coral Gables, FL, seeks a Legal Assistant for its Collections & Foreclosure Department. The ideal candidate has 2+ years in HOA/condominium collections, foreclosures, and bankruptcy matters, with strong attention to detail and organizational skills.

This on-site position requires proficiency in Microsoft Word and case management software; NetDocs is a plus, and the team collaborates with supervising attorneys on a fast-paced caseload.

Qualifications

• Minimum 2 years of HOA/condominium collection and foreclosure experience.
• Experience with bankruptcy matters preferred.
• Strong understanding of Florida collection, foreclosure, and HOA procedures.
• Detail-oriented with excellent organizational skills.
• Ability to manage multiple deadlines in a fast-paced environment.
• Proficient in Word and case management software; NetDocs is a plus.

Responsibilities

• Manage a high-volume caseload of residential and commercial foreclosure files.
• Prepare letters, notices, claims of liens, payoff statements, and payment plans.
• Answer phone calls and emails related to collection accounts.
• Receive and process payments.
• Input data into case management software and assign new cases.
• Maintain regular communication with supervising attorneys.
• Read and understand account ledgers and breakdown outstanding amounts.
• Help develop cases by maintaining contact with internal/external contacts involved in the case.
• Keep clients informed by communicating case progress.
• Draft and prepare pleadings, motions, notices, affidavits, and other foreclosure documents.
• Prepare files for summary judgment hearings, trials, and foreclosure sales.
• Track foreclosure timelines and ensure timely progression of matters.
• Schedule and coordinate hearings and communicate with opposing counsel.
• Adapt to changing priorities in a fast-paced environment.
• Review bankruptcy matters affecting collection and foreclosure cases.

Skills

Attention to detail

Organizational skills

Communication skills

Bilingual (Spanish/English)

Education

Associate degree or certificate

Tools

Microsoft Word

Case management software

NetDocs

Microsoft Office

Job description

Job Description

Job Description

Legal Assistant (Foreclosure-Collections)

Siegfried Rivera, P.A. is seeking a Legal Assistant for its Collections & Foreclosure Department. The ideal candidate will have at least two (2) years of experience in HOA and condominium collections, foreclosure matters, and bankruptcy proceedings. Candidates must be detail-oriented, organized, proficient in Microsoft Word, and possess strong communication skills and a working knowledge of Florida laws governing collections, liens, foreclosures, and community associations. This is an on-site position in our Coral Gables office.

Key Responsibilities:

• Manage a high-volume caseload of residential and commercial foreclosure files.
• Prepare letters, notices, claims of liens, payoff statements, and payment plans
• Answer phone calls and e-mails related to collection accounts
• Receive and process payments
• Inputting data into case management software; assigning incoming new cases
• Maintain regular communication with supervising attorneys
• Read and understand account ledgers and breakdown outstanding amounts
• Help develop cases by maintaining contact with internal/external contacts involved in the case, generating status updates
• Keep clients informed by communicating case progress
• Draft and prepare pleadings, motions, notices, affidavits, and other foreclosure-related documents.
• Prepare files for summary judgment hearings, trials, and foreclosure sales.
• Track foreclosure timelines and ensure timely progression of matters
• Schedule and coordinate hearings and communicate with opposing counsel.
• Able to adapt to changing priorities and work in a fast-paced environment with a "can do" positive attitude
• Review and assist with bankruptcy matters affecting collection and foreclosure cases, including monitoring bankruptcy filings, preparing proofs of claim, reviewing notices, and coordinating with attorneys regarding bankruptcy-related actions.

Qualifications:

• Minimum of 2 years' experience in Condominium and HOA collection and foreclosure matters
• Experience handling bankruptcy-related matters, including reviewing bankruptcy notices, preparing proofs of claim, and understanding the impact of bankruptcy proceedings on collection and foreclosure actions, is strongly preferred.
• Strong understanding of Florida collection, foreclosure, condominium, homeowners' association, and bankruptcy procedures and court rules.
• Must have keen attention to detail and excellent organizational skills
• Ability to manage multiple deadlines in a fast-paced environment.
• Strong computer skills with the ability to learn new software
• Experience with NetDocs is a plus
• Must have proficiency with Microsoft Office
• Seeking a minimum of an associate degree or certificate for legal assistant; however, may substitute experience for qualified/skilled candidates.
• Bilingual candidate is a plus.

The firm offers a comprehensive benefits package and competitive salary. All submissions are kept strictly confidential. Siegfried Rivera is an equal opportunity employer.