Legal Assistant-Community Association

Siegfried Rivera; Coral Gables (FL); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

Siegfried Rivera has an immediate opening for a Legal Assistant in Coral Gables. The ideal candidate will provide administrative support, draft legal documents, and manage communication with clients and attorneys.

Strong organizational skills, proficiency in Microsoft Office 365, and bilingual abilities in English and Spanish are preferred. The firm offers a competitive salary and benefits package, making this a fantastic opportunity in a fast-paced legal environment.

Qualifications

• Experience supporting attorneys in a fast-paced legal environment.
• Ability to follow detailed instructions.
• Experience conducting corporate searches and title searches.

Responsibilities

• Provide administrative support to attorneys.
• Draft legal documents and letters.
• Maintain organized electronic and physical files.

Skills

Strong organizational skills

Attention to detail

Proficiency with Microsoft Office 365

Strong interpersonal skills

Ability to manage multiple tasks

Bilingual in English and Spanish

Tools

Microsoft Word

Document management systems

Job description

Siegfried Rivera has an immediate opening for a Legal Assistant for the community association law practice in its Coral Gables office. Candidate must have strong written and verbal communication skills, and experience supporting attorneys in a fast‑paced legal environment. This position is on-site Monday through Friday.

Key Responsibilities

• Provide administrative support to two or more attorneys.
• Draft letters, meeting packages, amendments, addendums, and agreements with attention to detail.
• Answer phone calls, take messages, and redirect calls when appropriate.
• Perform conflict checks, opening and closing of matters, and new client proposals.
• Maintain regular communication with supervising attorneys and clients.
• Conduct corporate searches and navigate State and DBPR websites for information.
• Maintain organized electronic and physical files, including document and data management.
• Able to adapt to changing priorities and work in a fast‑paced environment with a "can do" positive attitude.

Requirements

• Strong organizational skills and exceptional attention to detail.
• Ability to follow detailed instructions and take ownership of assigned tasks and processes from start to completion.
• Ability to manage multiple tasks and deadlines simultaneously.
• Proficiency with Microsoft Office 365 with advanced proficiency in Microsoft Word, including use of templates, styles, track changes, and document automation tools.
• Ability to proofread legal documents accurately.
• Strong interpersonal and communication skills, with a professional and service‑oriented approach.
• Ability to work effectively in a team‑based office environment, including supporting attorneys who may be working remotely or attending offsite meetings.

Preferred Skills

• Experience preparing draft borrower’s counsel opinion letters for community association loans using firm‑approved templates and Microsoft Word document automation tools, under attorney supervision.
• Familiarity with loan commitments, financing transactions, and closing documentation.
• Ability to populate opinion letter templates with transaction‑specific information and assemble supporting documentation, including governing documents, resolutions, and corporate search results.
• Experience conducting title searches.
• Familiarity with community association (HOA/condominium) law.
• Bilingual in English and Spanish preferred due to client communication needs.
• Familiar with legal research tools (e.g., TLO), document management systems (e.g. AIM, NetDocs, ATIDS).

The firm offers a comprehensive benefits package and competitive salary.

Siegfried Rivera is an equal opportunity employer.